Virtual Assistant (AU – Dayshift)

NOTE: This role will start as a part-time (4 hours) position, and will be subject to a full-time (8 hours) consideration after a month. We follow Melbourne office hours, so please don’t apply if you’re unable to work on those hours. Salary rate posted is non-negotiable.

We’re an Australian company looking for a new virtual assistant to join our team from the comfort of your own home.

Are you interested in an exciting technical virtual assistant role? We need someone who is eager to learn, hard-working, and reliable to join our team.

Our client is looking for someone who is tech-savvy and detail oriented to support them with the systems in their company. You will be responsible in maintaining and working on their software platforms.

Your duties will include: inbox management, invoice creation, contract drafting, video uploads, social media scheduling, and others. You are expected to be proactive, process-oriented, reliable, organised, and have the ability to learn and connect ideas quickly.

DUTIES AND RESPONSIBILITIES:
– Maintaining the clients’ training management system with new enrollments, contacts, cancellations, etc
– Managing the clients’ inbox and making sure that everything is filed correctly
– Creating templates within Hubspot
– Updating social media calendar from the client
– Quickly reviewing and identifying technical issues as they arise in the system
– Ensuring that all tasks in ClickUp are completed
– Creating invoices in Xero, both one-off and recurring
– Documenting processes and contributing ideas for improvement
– Completing tasks for other clients who have needs within skill set

THE IDEAL CANDIDATE:
– Has experience with systems like Zoho/Hubspot/Zapier/Mailchimp (preferred, but not required)
– Has experience with data and has confidence owning technical projects?- Has excellent written and verbal English?- Loves and is talented at solving difficult and complex problems?- Prides yourself on being customer centric and working out the best way to support your clients and their clients

If you think you have what we are looking for, please fill out the Google Form: Click to view/SmP2R4PAd9fXXKmy8. Only shortlisted applicants will be contacted. If you have not been contacted within 7 days of your application, we sincerely thank you for your submission and wish you all the best in your endeavours.