Virtual Assistant/Bookkeeper

Real estate/construction company looking for an VA/bookkeeper who can e-file on Google Drive and excels at data entry and data manipulation in Google Sheets. This person must also be willing to learn the budgeting software called YNAB (Click to view).

You must have the ability to self-generate and learn in a self-directed manner. What this may look like is: sending me a list of what you need and by-when, calling a vendor if you discover we’re missing a receipt, moving files that you discover are incorrectly filed, and coming to me with a solution if you think of a better way to do something. Much of the work is done individually, so you also must be able to manage your time to deliver monthly P&L sheets and weekly updated expense sheets.

You must also have a reliable internet connection and be available to meet with me over Zoom in Eastern Standard Time. There may be other times, e.g. calling a vendor, when you need to work in EST as well, but most of your work can be done in Philippine Standard Time. Your written and verbal English communication skills should be excellent and prior knowledge of construction/real estate is a bonus though not required.

Initial Responsibilities:

1. Receive all receipts and scanned paperwork and progress photos (sometimes 50-70 at a time) through all forms of communication (see “Software…” below)
2. Appropriately rename all receipts and paperwork according to our naming conventions.
3. File all paperwork, progress photos, and receipts appropriately on Drive
4. Record and categorize all receipts in property-specific Expense Spreadsheets
5. Update spending breakdowns per property based on the Expense Spreadsheet
5. Update Profit & Loss Excel sheets by the end of each month
6. Collate missing or unclear receipts and track down missing information, and/or keeping track of them so I and my co-founder can get that information if you can’t
7. Updating YNAB

Other Responsibilities that May be Added Over Time:
1. Paying contractor invoices, taxes, and other fees
2. Ad-hoc data entry tasks/projects
3. Other VA/bookkeeping-related tasks that we may need over time.

Software You Must Know or Be Willing to Learn Quickly

1. Signal
2. Gmail
3. Zoom
4. Google Drive, especially Sheets
5. Online Payment Systems
6. Click to view
7. YNAB (You Need A Budget)
8. You should also be willing and able to make calls to vendors in the United States

Expectations:

1. Self-generative and self-directed (please see second paragraph from the top)
2. Responds within 24 hours
3. Updates expense sheets and files work either daily or every other day
3. Delivers updated P&Ls at the end of each month and fully updated expense sheets every Saturday
4. Keeps a clean Gmail inbox
5. Compiles missing receipts/paperwork and does their best to find it without assistance

This is a part-time job and starting salary is $3/hour. Our last bookkeeper made anywhere between $10 – $50 USD per month depending on what we needed from them. We will meet weekly or bi-weekly to start and gradually decrease to 1x/month to review your deliverables.

To apply, please do not send me a cover letter. Any applications containing a cover letter will not be considered.

Instead, please send me two links:

Link #1: your resume with highlighted bookkeeping and VA experience and a US-based reference.

Link #2: A sample of your spreadsheet-related work. I am looking for the ability to create a P&L sheet and balance accounts in Excel.

If considered, I will send you a link to a skills test and a spreadsheet that I will ask you to manipulate and send back. If you are still a candidate after that, I will request a Zoom interview. If you don’t hear back from me within 3 business days, please assume I have decided not to move your application forward.

Thank you for taking the time to apply and I look forward to hearing from you!