Virtual Assistant/Bookkeeper

About Us

We specialize in business and technology law for companies that are building amazing things.

Our edge is our people and their focus on innovation. We build and use technology to make the business of law better for our clients and the community.

Our clients are start-ups and fast-growing businesses in a range of industries such as software, robotics, food science, biotech, gaming, e-sports, blockchain, and fashion/apparel. Our clients are founders and entrepreneurs – this means real people with passion and ambition.

Work Hours and Schedule:

– 40 hours per week | 8am-5pm Eastern Time, with some flexibility as long as weekly required hours are completed
– 100% focused on our business – no side jobs

Work Duration: Contractual – Full Time | Long term

Rate/Salary: CA$1,200/month as starting salary

**Responsibilities:**

**Bookkeeping Functions**

– Billing, Collections, and Payments Processing
– Record QBO Transactions
– Sending Payment reminders to past due Clients
– Bank/Trust Reconciliation
– Assists in Month-End Closing
– Wire Payments to Suppliers (on behalf of clients – Trust Direction)
– Review of AR and AP Aging
– Expense Monitoring – including credit card expenses and allowances
– Prepare payroll for firm employees
– Other ad hoc tasks related to accounting and financial analysis

**Administrative Functions**

– Productivity Reports for Lawyers
– Responding to emails/calls from clients or potential clients and coordinating internally
– Data Management
– Plan trips and activities for the firm (in coordination with the team and if necessary)
– Research activities (Accounting-related: e.g. KPIs)
– Coordinate with lawyers for different tasks
– Summarize meetings/agenda
– Assist/Create presentations
– Other ad hoc office functions

**Qualifications:**

– Preferably with a bachelor’s degree in accounting, or other related courses
– Preferably had a virtual assistant/bookkeeping experience of at least a year
– Experience with bookkeeping and administrative functions
– Excellent communication skills with good command of the English language, both written and verbal.
– Good interpersonal and decision-making skills.
– Skills and Technical Knowledge Required:
– Proficiency in MS Office & Google Suites
– Accuracy in details and reporting
– Ability to quickly learn new software and applications as needed to conduct accounting tasks

**Technology We Use**:

– Quickbooks Online
– Document & File Management: OneDrive; Google Drive; 1Password; Notion
– Communications: Zoom; Slack
– Legal Software: Clio
– Other accounting platforms: Stripe, LawPay, Plooto, WagePoint

? For interested applicants, please send me a link to your resume.

What We Offer:

– Paid holidays, paid training
– 90 days probationary period (subject to performance evaluation)
– Annual performance-based salary increase after the probationary period
– Performance bonuses
– Job stability
– Positive Work Environment
– We are willing to invest in your professional development with training to help strengthen your skills