Unshakeable Group is a House of Brands, creating and curating an exciting lineup of brands. We create business playgrounds for entrepreneurs to thrive, supporting them in backend office functions, in addition to creating, distributing and manufacturing our own brands and products. To further our growth and to better serve our clients, we are actively looking for outstanding candidates to join our team.
We are looking for a Executive Assistant cum Bookkeeper. As EA, you will be responsible for keeping detailed records of our financial activities, billing clients and ensuring that clients make payments on time, and closing our books, in addition to assisting our CEO with daily tasks, research, enquiries, calendar management, travel bookings etc. This is a full-time, remote role. You will report directly to our CEO.
YOUR RESPONSIBILITIES
GENERAL EA DUTIES
Email Management: Read, filter, reply & clear email inbox (including responding to sales queries, scheduling appointments etc)
Calendar Management: Scheduling appointments, blocking out dates, input appointments etc
Travel Management: Research flights (routings)/hotels, email for queries, book flights/hotels/transport etc
Research: Conduct research on new areas of business
HR: Screen & schedule interviews, onboard new hires etc
Any other duties that may be requested of you from time to time
Assist in various project management, as and when required
FINANCE DUTIES
Financial Recordkeeping: Maintain accurate and up to date financial records for all our brands and subsidiaries in our Xero accounting system
Accounts Payable and Receivable: Recording and processing payments to suppliers, and invoicing customers, tracking & following up on outstanding payments
Handle staff expenses and reimbursements, process monthly payroll
Payroll Processing: Calculation of wages, taxes, reimbursements and other deductions monthly
Bank Reconciliation & financial reporting
Communicate and collaborate with external parties such as corporate secretary, auditors etc to ensure compliance of all financial records
WHAT YOU’LL NEED TO SUCCEED IN THIS ROLE
Ability to multi-task
At least 3-5 years experience as a bookkeeper or in a finance-related role
Familiarity with the Xero accounting system
Experience handling full set of accounts (AR, AP, GL etc) & bank reconciliations
Meticulous, detail-oriented nature
Ability to work independently, yet with a team when necessary
Able to anticipate CEO/COO’s needs and meet them before being asked
Discipline, structure and excellent organization skills
Excellent follow-up tracking skills
Excellent coordination & communication skills
Innovative, with the ability to brainstorm out-of-the-box solutions
Natural curiousity and desire to try new things
Tech-savvy, digitally competent and always ready to try/explore new software
To apply for this role, fill up the application here: /careers/33
APPLY FOR THIS JOB:
Company: MPR Tools & Equipment Inc
Name: Teresa Chong
Email: