We are seeking for highly motivated and talented Virtual Assistants to join our team and provide various tasks including but not limited to administrative duties, email sequencing, content writing/copywriting, lead generation, handling and managing emails/chats/calls, scheduling of appointments, onboarding and training of new hires and scheduling of interviews.
This is a part-time and permanent remote work opportunity! The successful candidates will be provided trainings to perform on the role effectively and efficiently. Also, benefits like basic HMO and paid time offs will be given.
If you think you have what it takes as a Virtual Assistant, apply with us now!
Essential Duties and Responsibilities:
Manage executives’ master sales inbox throughout the day
Update and move business leads through the outbound marketing process
Reply to all LinkedIn and emails
Social Media posting (LinkedIn), comments, liking posts
Sourcing new BD Leads and adding them to various campaigns like Dripify or Instantly
Managing the Master Lead list
Managing executives’ primary inbox
Scheduling for both BD meetings and Candidate recruiter interviews
Manage LinkedIn messages and inbox
Recruitment team support
Manage executives’ to-do list
Every morning, pull up the new LI connection sheet and prep it for executives to record Loom videos.
Send out Looms once the Executive is completed with recordings
Check-in with the master inbox and follow up with any replies, and/or star those the executive needs to follow up with
Check executive inbox and star any follow-ups, clean up, and clear out the rest
By 9:00 AM there should be a list of actions that the executive needs to complete
Any new placements – Order new hire welcome box
Follow up with any candidates in a Pre-Screen stage, assisting recruiters with interview scheduling.
Post Jobs on job boards, as needed
Format submittal presentations
Send new client contracts via DocuSign
Respond using templates to leads and new connections.
Add new candidates to ATS and schedule recruiter interviews
Reply to any new LI messages that are outside of Dripify
Reply to Dripify LI messages
Other activities as directed or as the needs of the company change
Check the team activity reports and list out follow up and feedback needed by executive
Education and Work Experience:
Minimum of two (2) years of experience as Virtual Assistant or in any similar role
Preferably with experience in email sequencing, copywriting, onboarding new hires, training new hires, scheduling of interviews, booking appointments, customer support via email/chat/calls and performing administrative duties.
ATS and/or CRM systems like Hubspot, Salesforce, Crelate, etc.
Highly experienced in LinkedIn (Preferably sales navigator)
Highly experienced working in Google Workspace (gmail, g-sheets, g-docs, g-drive, etc)
Able to start work 8 AM PST and comfortable with the daylight savings time change 2x’s a year
Excellent English communication skills
Must have experience with the following tools or the likes of it:
-Dripify/LinkedIn Helper/Meet Alfred
/SendBuzz/Yesware/Active Campaign
-LinkedIn Recruiter Lite\
-Gmass
-Google Workspace
-WhatsApp
-Slack
-Trello
-Loom
Able to multi-task, keen to details and tech savvy.
Willing to be trained, grow and stay long-term with the business
Has a functioning laptop PC or Mac
Video camera for team zoom meetings
High-speed internet
Has a place and mic/speakers for calling candidates/clients
Excellent grasp of the English language both written and verbal.
Can work on shifting schedules
Can start immediately
APPLY FOR THIS JOB:
Company: 2 Dam Creative
Name: Karen Walshe
Email: