Virtual Assistant – Busy Small Business Owner

Job Title: Virtual Assistant for Busy Small Business Owner
Location: Remote
Job Type: Part-time (20-25 hours per week) to start. With option to go Full-Time on a yearly contract.

About Us:
We are a dynamic and innovative company led by a highly successful entrepreneur in various industries – Social Media Marketing Agency (SMMA), Event Production, Hospitality, and E-Commerce. We are looking for a dedicated and highly organized Virtual Assistant to join our team and help streamline our operations, develop business systems, and support our entrepreneurial leader in various day-to-day tasks.

Key Responsibilities:

As a Virtual Assistant, you will play a crucial role in ensuring the efficient and effective management of our entrepreneur’s responsibilities. Your main responsibilities will include:

– Assist in Creating Standard Operating Procedures (SOPs) to streamline various processes within the company.
– Defining and documenting business systems to improve efficiency and productivity.
– Assisting in the organization and development of new business ideas and projects.
– Proficiently using Zoom, Google Meet, Microsoft Teams, and other virtual meeting platforms to schedule, coordinate, and manage virtual meetings and presentations.
– Handling email communications, calendar management, and scheduling appointments.
– Conducting research on various topics to support decision-making.
– Managing and organizing digital files, documents, and data.
– Providing premier attention to detail to ensure accuracy and precision in all tasks.
– Completing ad-hoc tasks and projects as needed to support the entrepreneur’s objectives.
– Assist with coordinating other VA’s who manage Social Media & E-Commerce properties.
– Assist with in the hiring process and onboarding of new team members

Qualifications:

To be successful in this role, you should have the following qualifications:

– Previous experience as a Virtual Assistant or in a similar administrative role is preferred.
– Proficiency in using Zoom, Google Meet, Microsoft Teams, and other virtual meeting platforms.
– Strong organizational skills and an exceptional attention to detail.
– Excellent written and verbal communication skills.
– Ability to work independently, manage time effectively, and prioritize tasks.
– Tech-savvy and comfortable using various software and online tools.
– An innovative and problem-solving mindset.
– Ability to handle sensitive and confidential information with discretion.
– A proactive and self-motivated approach to tasks and projects.
– Flexibility and adaptability to changing priorities and tasks.
– Knowledge of Event Production (Concert, Weddings, Festivals, Corporate), SMMA, Hospitality, E-Commerce Industries is a plus.

Software Knowledge:

– AI (to be used as a tool to streamline workload)
– Slack
– Freedcamp
– Notion
– Monday
– Google Docs
– Microsoft Office (Office, Excel, PPT)
– Gmail

Plus, but not required:
– Photoshop, Canva or similar
– Capcut
– Loom
– Quickbooks

How to Apply:

If you are a dedicated and highly organized individual with a passion for supporting entrepreneurs and are ready to take on this exciting role, please submit your resume and a brief cover letter explaining why you are the ideal candidate for this position.

IMPORTANT: Be sure to include “Virtual Assistant – [Your Name]” in the subject line. Failure to do so, will automatically result in us not reviewing your application.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage qualified individuals of all backgrounds to apply.

Join us in our mission to streamline operations, develop innovative business solutions, and make a significant impact in the world of entrepreneurship!