Virtual Assistant – California Hours

• Starting at $850 per month.

Hours of Operation / Work Hours
• 7:00am to 4:00pm Monday to Friday PST/California time.

Interested applicants must follow and complete the application procedure below.
Compliance to the instructions in “HOW TO APPLY” is part of the assessment.
———–>Only send the 3 links as required below and do not send any other message when you respond to this job post.
Your application will be dismissed if you did not follow instructions.

We are looking for someone to join our Overseas Team as a remote Virtual Assistant to the Director of Operations. This is a long-term employment opportunity, not a side-hustle/gig work. You will be collaborating with a team.

About Us:
We are a Food Manufacturer in California USA that has been in operation for the last 50 years. Our products are extensively used by companies in the Foodservice (large restaurant chains, hotels and ingredient to other food manufacturers) and Retail (groceries and supermarkets) industries. We have the largest market share in the industry, and we are still growing fast.

Job Duties and Responsibilities (but not limited to):
• Assist the Director of Operations in an Administrative/Executive Assistant function
• Be on top of things, never allowing things to fall through cracks
• Track and manage ongoing projects and tasks
• Track expenses and order supplies
• Generate various reports as it relates to product inventory and demand (team effort)
• Utilize business applications to analyze inventory, create reports etc.
• Provide timely information regarding potential project or task constraints
• Other duties to be assigned

Job Qualification
• Solid organizational skills, attention to detail and follow-up skills.
• Strong ability to track and prioritize tasks, autonomously or within a team.
• Possess strong analytical and problem-solving skills
• Ability to work in a fast-paced environment.
• Ability to demonstrate Professional Communication Skills (You will be talking with the Director of Operations, manufacturing staff and vendors).
• Bachelor’s degree in Accounting, Business Management, Finance or equivalent experience is preferred.

Experience:
• At least 1 year experience in administrative support and/or executive assistant role
• REQUIRED: Proficient with Microsoft Office applications – Word, Outlook
• REQUIRED: Advanced knowledge of Microsoft Excel
• Excellent verbal and written communication skills
• ERP system experience a plus

HOW TO APPLY:

Link 1. Please provide your resume highlighting your abilities. Do not include a cover letter or message stating why you believe or feel you will make a great fit for this job. This document should be in a PDF format and sent as a single file link via Dropbox or any other file sharing method.

Link 2. Send a Screenshot of your Typing Speed. Slow typing is not a deal breaker, we just need to know that you can type with more than two fingers. This document should be in a JPG or PNG format and sent as a single file link via Dropbox or any other file sharing method.

Link 3. Similar to answering questions in a face-to-face job interview, record your answer to the questions below into an Unlisted Youtube video (or equivalent video) and include the link when you respond to this job posting. There is no need to mention your full name or identity when you record your answers, this is simply to gauge your skills, knowledge of the job, English proficiency and professional communication. Must be a video.

Questions – (You must answer as best as you can, in your own words) :
1. What is your working principle that you follow in conducting your daily task?
2. Describe your past work experience as a virtual assistant.
3. How do you keep track of tasks and make sure nothing is missed?
4. How do you prioritize and what factors do you consider?
5. Describe why you believe you are a good fit for this job.

*You need to have a solid internet connection for this job. Having dual monitors is a plus. A good webcam is required as you will be in a continuous Microsoft Teams Video Meeting during work as a remote office worker.

** You may still submit a job application if you do not have ALL the required experience and job qualifications but believe that your current skills and abilities can match the required functions of this job.