Virtual Assistant – Data Form Entry and Spreadsheet Skills Required

Job Title: Personal Virtual Assistant – (Data Form Entry and Spreadsheet Skills Required)

Location: Remote

Company Overview:

Hello! My name is Scotty, and I am personally hiring for this position. I am in need of a part-time, short-term (gig-based) virtual personal assistant and am looking to fill the position by the first week of January at the latest. This is a remote, part-time, and temporary role that I expect to last about 2 months, with the possibility for extension if you do good work. I value transparent and upfront communication, and I will provide you with direct feedback to ensure there are no surprises or guessing regarding your performance. I expect the same from you. My management style is direct, blunt, and transparent. I will not involve myself in your personal life, I just want to ensure you are safe and happy working in this role and that you do good quality work.

Please carefully read all the information in this posting before applying! If the job description sounds like a good fit for your skills and you meet the requirements and criteria below, please send your application through this platform. I will be reviewing applications daily until I schedule first-round interviews by January 1st at the latest. I will respond as soon as possible if you’re a good fit to schedule the first interview this week. I cannot respond to every application due to time constraints and personal limitations, but I genuinely appreciate your time and effort in applying. If you have not heard back about scheduling your first round interviews by January 1st, please assume that the role has been filled.

Requirements:

1. Professional fluency in English (speaking, writing, and reading).
2. Ability to handle potentially sensitive data securely and attention to detail (typos, grammar, formatting, etc.) is crucial for this role.
3. A computer with a webcam and microphone, fast and stable wifi/internet, and a safe and quiet place to work from.
4. Preferred: proven experience as a virtual assistant or relevant data entry role, but I am willing to train the right candidate who can pick up technical processes quickly and is motivated to work efficiently.
5. Familiarity and/or ability for me to train you quickly on basic current technologies, like email, desktop sharing, video conferencing, copy/pasting, cloud services such as Google Docs and Sheets, and reasonable typing/working speed (although entry accuracy is of the utmost importance over speed).
6. Excellent phone, email, and instant messaging communication skills.
7. Excellent time management skills.
8. Great organizational skills.

Job Description:

This position will provide administrative support for my personal needs. The primary duty is accessing and using various spreadsheet data that I provide you to fill out online forms. The workflow process I expect you to quickly pick up will go like this: Open a shared spreadsheet that I will provide, starting at the top of the list, and using the provided links next to each item, fill out the corresponding online forms with the information on the sheet. Before submitting the form, I will review the work you’ve performed until you get used to the process, and then we will mark the spreadsheet item as completed and move to the next item. After a few days, I expect you to be able to perform this process individually with limited guidance. The data you will be entering is detailed and requires a good understanding of the intricacies of the English language.

How to Apply:

Apply through this website and make sure that the message header is “Happy Holidays Scotty”. I will not respond to your application unless the header or first line of your application matches the quoted phrase (with or without quotes is okay) in the sentence above. This is to ensure you have read this message entirely and can perform basic data entry properly so we don’t waste either of our time. Thank you for following this silly but helpful procedure. If you receive a link to schedule your first interview, please come prepared and ready to demonstrate some basic computer skills via live screen share. If you have any questions about the role, please prepare them. I highly value direct, transparent, blunt, and open communication and will not be offended by any of your personal beliefs, language, tattoos, clothing, etc. Come as your full unique self and I don’t want you to have to hide anything. My focus is on your contribution to the goals I have set out for this role and nothing else. If you encounter an issue or have any questions, tell it to me directly and immediately so we can deal with it and move on. I want you to be paid on time, happy, successful, and have clear and concise goals during this role with no ambiguity or added anxiety from this role. I hope you will enjoy working with me and learning some new technical skills. I love hiring people of all backgrounds, religion, personal beliefs, family background, races, ages, genders, sexual orientations, etc., and want to ensure you that these factors will not impact this hiring decision in any way. The hiring decision will be made via a colorblind and agnostic merit-based approach on the criteria outlined above. My previous experiences working with people from the Philippines have been extremely positive, and I expect to continue working with smart, friendly, hardworking, and trustworthy people in this hiring process and role. Happy Holidays and good luck with your job search.

Application Deadline:

ASAP. I am posting this on December 23rd, 2023, and expect to at least have the first round of interviews scheduled by January 1st, 2024, at the latest. I will be checking this portal daily for good applicants, so the sooner you can apply, the better.

Salary:

$3.25 an hour x 4 weeks each month = $130 a month. This will be paid directly to you at the end of each week electronically. We will discuss available payment methods and specific details in our initial meetings. Once you have been offered a start date after the initial interviews, all subsequent sessions, including training, will be compensated at the hourly rate.

Work Hours:

This role is on standard Philippines (Manila PHST UTC+8) timezone, so no night shift or late working hours are required! The flexible 10 hours per week gig job means that the exact days and shift durations you work to complete the 10 hours a week are flexible around your current schedule as long as they are completed between 8am-8pm (Manila PHST UTC+8) timezone. We will discuss and agree on a working schedule during interviews. This allows us to meet online via video chat and work on certain tasks together and for me to support you and answer questions as needed. The total expected gig job duration is about 2 months with the possibility for extension.

Benefits:

In addition to the hourly salary, an additional benefit is that you are free to list me as a reference on any of your future job or school applications where you feel it would be beneficial.

Happy Holidays and I look forward to hearing from you soon.

Thanks,
Scotty