Virtual Assistant – Flexible Part Time Hours

I am seeking a highly organized and detail-oriented personal Virtual Assistant to manage a range of responsibilities, including property management for 5 homes, general administration tasks, and personal support tasks. The ideal candidate will have EXCELLENT pro-active communication skills, passion for customer service, analytical research, vendor negotiation (particularly in the context of home maintenance and repairs), and excellent attention to detail. If you excel at coordinating multiple tasks efficiently and have a knack for organization and pro-active communication, I encourage you to apply. Currently part-time position at 15- 20 hours a week ($250) in the future based on performance and need. Flexible working hours, but must remain alert during guest check in/check out times & when urgent matters may arise and provide daily EOD reports + weekly reports. Year end bonus + raises based on performance.

**Responsibilities:**
– Handle communications with tenants and manage Airbnb bookings and guest relations among our 5 units. Most of our tenants are long term rentals.
– Coordinate home and property maintenance, including scheduling regular checks and organizing repairs as needed
– Conduct in-depth research on vendors, negotiate with suppliers, and compare quotes to ensure the best pricing and services for home repairs. Researching for best vendors to complete the task with the most competitive price + high Yelp/Google ratings. This involves calling, texting and emailing.
– Manage financial documentation, track budgets and invoices.
– Support business operations + my personal items through email management, scheduling, and preparing reports as needed.
– Monitor daily activity on platforms for my child on platforms like Qustodio and Hubstaff, and manage academic follow-ups on platforms like PowerSchool to keep me updated on my daughter’s educational progress.
– Actively following up with her teachers on a weekly basis and ensuring all tasks are completed timely + reporting immediately when discrepancies occur.
– Provide regular daily updates, weekly reports, follow ups & reminders on tasks.

**Required Skills and Qualifications:**

– Exceptional pro-active communication skills and proficiency in managing multiple tasks simultaneously.
**I cannot stress the importance of this skill, if you are not the type to PRO-ACTIVELY communicate questions, ask for feedback, inform me on issues/discrepancies/reminders proactively, this job is NOT suitable for you.

– Exceptional organizational skills and meticulous attention to detail. I am unable to train you on organizational skills as I am looking for a virtual assistant to make my life easier– so please only apply if you truly are a super organized person.

– Proven experience as a virtual assistant or in a similar role with responsibilities for property management & executive/personal assistant.

– Strong ability to negotiate and secure favorable terms with vendors and service providers.

– Excellent research skills and a proven track record of effective cost and service comparison.

– Familiarity with property management software, financial tracking tools, and excel is a plus but not required.

**How to Apply:**

1. Please attach/link your resume and a cover letter (ensure links are all accessible and access is public)
2. Provide a paragraph description about your experience pertaining to the responsibilities and duties of THIS job posting and why you feel you’d be a great fit. Read through the job posting carefully. Copy and paste paragraphs that is clearly not tailored to this job post will automatically be denied.
2. Provide me examples in document google links, and screenshots of organizational tools you’ve either currently/previously used and a brief short description of what you’re showing me.
3. Provide links to your past reports that you provided previous employers. These reports can be EOD reports, or weekly/end of month reports. The purpose of this is for me to see how detailed you report on your tasks.
4. Share with me your favorite quote and explain why it’s your favorite quote.
5. In the subject line of your application/email— write: personal assistant for ting
** I welcome chatGPT as a tool to help refine your applications/answers, but if it sounds fully straight copy pasted from chatGPT and not authentic/thoughtful, then your application will not be considered**