Virtual Assistant for Australian Masonry Company (commercial)

Position: Virtual Assistant for Australian Trades Business – masonry (commercial) – estimating and quoting experience preferred.
Location: Remote – work from home
Type: Contract – full-time
Estimated Duration: Ongoing
Starts: Immediately
Starting Rate: $900 AUD per month salaried position with Australian holiday/sick leave entitlements and Filipino extra month.
Preferably: You will have experience with Trades Businesses preferably estimating and quoting, Xero, Social Media Management, and have worked for an Australian company before.
You must have good english communication skills

The Company
You will be part of the Breaking BAS team – Bookkeeping and Virtual Admin for Trades Businesses in Australia. Breaking BAS is sister company to Small Fish Business Coaching – coaching for Trades Businesses. We will all be working together to provide comprehensive support for GULLIFORD CONSTRUCTIONS PTY LTD.
You will be a full-time assistant to Clint Gulliford.

Job Description
Your role would involve:
Management of Ascora (job management system – there are training videos) – invoicing, allocating expenses to jobs, entering the appropriate data to Big Numbers Tracker (training provided).
Liaise with builders and chase quotes (mostly by email).
Estimating/quoting jobs
Keep a schedule.
General admin tasks that will increase as the role matures (there will be lots of opportunity for learning and growth).
Working in conjunction with Breaking BAS bookkeepers to maintain the Big Numbers Tracker (Small Fish Business Coaching has developed a tool in Google Sheets for tracking the real time profitability of the trades business as well as cash flow forecasting and cost of employees). Breaking BAS bookkeepers will manage most of the sheets but there are some that will be your responsibility (training will be provided).

You should:
feel comfortable working online (using tools like Zoom, planning software).
have strong Internet.
have a quiet work environment to work in.
have good attention to detail.
enjoy being part of a team.
be able to organise your time and work efficiently and independently.
have good communication skills.
be proactive and have good follow through.
take ownership of your work, be accountable and responsible.
show integrity – every action you take is 100% legal and ethical. You comply with all laws, regulations and codes of ethics (for Australia and the Philippines).
be quick to respond – you are expected to be available during your work hours.
genuinely care – our client’s success is our success, so we want to make
sure we are supportive of their success every step of the way.
be willing to learn and expand your skills.

So we have a great team culture, Breaking BAS and Small Fish operate under these core values:
Integrity; we’re honest, actioning our words and meaning what we say.
Fairness; we practice candor in all aspects of our work.
Generosity; we’re willing to share knowledge, time and energy freely.
Abundance; we’re giving in all aspects.
We strive to build respectful relationships between equals.
Winning together is put first.

Expected Results
Having all necessary preparation done for the specified times.
Accurate data entry.
Be available during allocated business hours.
Being able to give your client up-to-date reports when requested.
Being compliant with all Australian Building and Construction Standards.
Being able to communicate clearly with your client.
Knowing and responding promptly to your clients needs.

How to apply

Send an email to Click to view with your experience and skills. In addition, we’d like to know:
Why do you want to work as a virtual assistant?
Why do you want to work for an Australian company and not somewhere else, or for yourself full-time?
What has your experience been like working with Australian companies?
What degree/experience do you have?
What estimating experience do you have?
Have you had any experience with the trades industry?
Where are you located in the Philippines?
What hours are you available? We operate on Sydney time but your client may be in a different time zone (varies from 2 or 3 hours ahead of the Philippines).
How flexible can you be for client meetings?

Send us your application, we can’t wait to meet you