Virtual Assistant for Executive

About Pirate Ventures

At Pirate Ventures, we live boldly and act differently. We’re a crew built of dreamers that collaborate to Deliver the Unexpected, every day. We understand it is our call and responsibility to curate environments and experiences where people feel genuinely welcomed, safe, and acknowledged as part of our community. As Moment Makers, we produce immersive experiences where people feel recognized as human-first, allowing us to positively impact, empower, and collectively celebrate others.

Along the way, we foster community by ensuring that we are fulfilling our core mission in all our interactions, be they with guests, our partners, and each other.
About the role

We’re looking for a tech-savvy Executive Assistant to support the President of our growing hospitality company. This mid-level administrative support role is ideal for an ambitious, bright, outgoing individual with an interest in the hospitality, looking for a part-time position in an organization that will truly value their support and assistance!

This position requires exceptional interpersonal, oral, and written communication skills, attention to detail, and the ability to juggle and prioritize competing tasks in a fast-paced, high-energy environment. This position will focus heavily on calendar and email management, scheduling and coordinating meetings, and task management. This position reports directly to the President, and works closely with other senior crew members, as well as external vendors and business contacts as appropriate.

The successful candidate will be a proactive, tech-savvy, masterful multi-tasker, who can anticipate needs, connect the dots, and isn’t afraid to pick up the phone, or follow up incessantly. If you thrive in this type of environment, we want to meet you!

What you’ll do…
Be a relentless perfectionist with a positive attitude who has a high level of attention to mastering the minutia with a competitive spirit
Manage the President’s calendar, schedule appointments, and arrange meetings on her behalf.
Act as task master, following up on and assisting in the completion of the President’s task list
Handle phone calls, emails, and other correspondence on her behalf.
Coordinate errands as needed
Perform administrative support and office management tasks

Qualifications

Commitment to and alignment with company’s core values
Ability to thrive in a fast-paced, entrepreneurial environment
A “can do” attitude that focuses on getting the job done in a collaborative and positive way
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly, and independently
Excellent verbal and written communication skills including editing and proofreading.
Detail-oriented, thorough, and enjoys taking initiative.
Must be an innovative problem solver at heart
Excellent active listening skills
3 to 5 years of administrative support experience