Virtual Assistant for Executive Couple

Job Title: Virtual Assistant to CEO of Aspen Luxury Concierge

About the Role:
Aspen Luxury Concierge is seeking a versatile and dedicated Virtual Assistant to provide comprehensive support to the CEO and her partner the Director of Business Development. This role demands a high level of organizational skill, a knack for managing administrative tasks, and the ability to adapt quickly to the evolving needs of concierge services, hospitality and real estate domains.

Main Responsibilities:
– Manage calendars and appointments for both the CEO and the Director of Business Development, coordinating seamlessly across business and personal schedules.
– Regularly update training manuals and organizational documents for ALC staff.
– Oversee contract management and organization for both ALC and real estate transactions.
– Develop and maintain SOPs using dedicated software.
– Effectively manage Google Drive systems for both ALC and real estate operations.
– Integrate and streamline operations across tech platforms, including Zapier.
– Analyze and organize spreadsheet data for targeted marketing in both the luxury concierge and real estate sectors.
– Manage CRM data within ActiveCampaign and Lofty, ensuring effective client communication and follow-up.
– Coordinate online lead generation and response for both ALC and real estate services.
– Assist in creating and maintaining property listings and rental agreements.
– Consolidate time reports and manage scheduling for both ALC staff and real estate-related appointments.

Qualifications:
– Minimum of 3 years in administrative roles, with experience in real estate administration or hospitality preferred.
– At least 2 years of customer service experience.
– Proficiency in Word, Excel, PDF, Google Drive, Gmail, and Calendar management.
– Excellent written and verbal communication skills.
– Bachelor’s degree in Business Administration, Management, or a related field is preferred.

Application Requirements:
In your cover letter, please include:
– Your top five personal values.
– Your favorite activities outside of work.
– How you define the characteristics of a personal concierge and a successful real estate assistant.

Required Traits:
– Highly organized and meticulous.
– Efficient, task-oriented, and committed.
– Strong leadership skills.
– Clear communication across various platforms.
– Team-oriented with a collaborative nature.
– Respectful, kind, and considerate.
– Self-motivated and goal-oriented.
– Proactive problem solver.
– Process-driven with consistent follow-through.

Perks and Company Culture:
– Opportunity to join and grow with a rapidly expanding business.
– Work in a diverse, ethical, and community-focused environment.
– Gain hands-on experience in both the luxury concierge and real estate industries.
– Be part of a dynamic, cooperative team.
– Opportunities for professional and personal growth.
– Autonomy in a supportive work setting.

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This revised job description integrates the dual aspects of supporting both the concierge service and real estate operations, emphasizing the need for adaptability, organization, and a diverse skill set.