Job Posting: Virtual Assistant for Nova Therapeutics
About Us:
Nova Therapeutics is a startup in the Australian medical cannabis industry. We are committed to innovation, compliance, and quality in our products and operations. As our business continues to grow, we seek a dynamic and efficient Virtual Assistant to support our team with administrative, operational, and technical tasks.
Position: Virtual Assistant
Location: Remote
Responsibilities:
Administrative Tasks:
Email Management: Sort, prioritize, and respond to emails to ensure efficient communication.
Calendar Management: Schedule meetings and appointments, ensuring no scheduling conflicts.
Document Preparation: Create and format documents in Google Docs and Microsoft Word.
Filing and Data Management: Maintain and organize documents and data for compliance and regulation purposes. Implement systems to ensure ongoing upkeep and accuracy.
Bookkeeping:
Financial Records Management: Handle invoicing, track receipts, and manage reimbursements.
Basic Accounting: Manage ledgers and prepare financial reports.
Software Proficiency: Use tools like Xero or Microsoft Excel for financial tasks.
Research:
Business Development: Conduct internet research for business development, competitor analysis, and market trends.
Report Compilation: Compile findings into structured reports or presentations.
Advanced Search Techniques: Utilize advanced search techniques and data analysis effectively.
Social Media Management:
Platform Handling: Manage accounts on platforms like Reddit, Twitter, Facebook, and Instagram.
Content Creation: Create and schedule posts, engage with followers, and monitor social media trends.
Analytics Tools: Use social media analytics tools to track engagement and effectiveness.
Technical Proficiency:
Excel and Google Workspace: Advanced skills in Microsoft Excel, including data analysis, pivot tables, and chart creation. Efficient use of Google Workspace tools (Docs, Sheets, Slides) for collaboration and document management.
IT and AI Integration: Good understanding of IT and troubleshooting basic hardware or software issues. Experience with workflow automation tools used by Nova Therapeutics, such as ClickUp, Google Workspace, Zapier, Slack, , Airtable, Notion, and ChatGPT??.
Personal Assistant Duties:
Appointment Management: Manage personal appointments and schedules.
Travel Arrangements: Book travel arrangements, including flights and accommodations.
Errands: Handle personal errands and tasks as needed.
Graphic Design:
Visual Content Creation: Create visual content using tools like Canva.
Design: Design graphics for social media, presentations, and marketing materials.
Required Skills and Qualifications:
Necessary:
Workflow Automation: Experience with workflow automation tools such as ClickUp, Google Workspace, Zapier, Slack, , Airtable, Notion, and ChatGPT. Ability to quickly learn and adapt to new tools to enhance productivity.
Organizational Skills: Excellent organizational and time management skills.
Communication Skills: Strong communication and interpersonal skills.
Proactivity: Proactive with keen attention to detail.
Independence: Ability to work independently and make informed decisions.
Continuous Learning: Interest in continuous learning and professional development, especially in areas of AI and automation.
Software Proficiency: Proficient in Microsoft Excel and Google Workspace (Docs, Sheets, Slides).
Filing and Data Management: Strong capability in maintaining and organizing documents and data for compliance and regulation purposes. Ability to implement and maintain systems for ongoing upkeep.
Virtual Assistant Experience: Previous experience working as a virtual assistant or in a similar role.
Preferred:
Industry Experience: Experience in the medical cannabis industry or a regulated industry.
Graphic Design: Experience in creating visual content and designing graphics for social media, presentations, and marketing materials.
IT Skills: Basic understanding of IT and troubleshooting hardware or software issues.
Customer Service: Experience in providing excellent customer service and support.
Project Management: Skills in managing multiple projects simultaneously and meeting deadlines.
How to Apply:
Please submit your resume along with a cover letter detailing your experience and explaining why you would be a great fit for Nova Therapeutics. We will only consider applicants who respond directly to this job post and provide personalized responses that relate to the specific responsibilities and skills mentioned. Standardized applications without a personal connection to the job will not be reviewed.
Join us at Nova Therapeutics and contribute to our mission of innovation and excellence in the medical cannabis industry. We look forward to hearing from you!
Nova Therapeutics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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