Virtual Assistant for Remodeling Company

Job Overview:
We are seeking a proactive and detail-oriented Virtual Assistant to help manage the business aspects of our remodeling company. The ideal candidate will assist with various administrative tasks to ensure smooth operations and allow the owner to focus on field operations and sales.

Responsibilities:

Email and Communication Management:

Review and respond to emails.
Reply to voicemails.
Follow up on proposals and unpaid invoices.
Scheduling and Lead Management:

Schedule estimate appointments.
Screen and qualify leads before scheduling site inspections.
Permit Applications:

Apply for permits as needed, understanding that some jurisdictions require in-person applications while others can be completed online.
Human Resources Management:

Manage new employee registration.
Handle payroll processing.
Pay subcontractors.
Prepare and manage 1099 forms.
Bookkeeping and Financial Management:

Assist with job costing by assigning costs to projects.
Generate project reports during and after project completion to ensure budget compliance.
Send invoices and track payments.
Process Improvement:

Develop and implement procedures to streamline business operations.
Tools and Software:

Google Drive for file management.
JobTread for project management.
QuickBooks Online for expense tracking.
Xactremodel for creating proposals.
Qualifications:

Experience in administrative support, preferably in the construction or remodeling industry.
Proficiency with the mentioned tools and software.
Strong organizational and communication skills.
Ability to work independently and proactively.
Detail-oriented with excellent problem-solving skills.
About You:

You are eager to jump in and help with any task.
You have a passion for improving processes and increasing efficiency.
You are comfortable working in a dynamic and growing company.
Additional Information:
I am new to running a business and am looking to grow the company. Your support will enable me to step away from administrative tasks and focus on managing field operations and sales. More details can be provided upon reaching out.

How to Apply:
Please contact us with your resume and a brief explanation of why you would be a great fit for this role.