We are seeking a highly organized and detail-oriented Virtual Assistant to join our team. The successful candidate will play a vital role in supporting our doctor by efficiently managing various administrative tasks. This position requires the ability to work during daytime hours in the Los Angeles Time Zone Monday – Friday. (10 AM – 4 PM during Winter Time and 11 AM – 5 PM during Summer Time)
Responsibilities:
Appointment Scheduling:
Manage the doctor’s calendar and schedule patient’s appointments.
Confirm and reschedule appointments as needed.
Send appointment reminders to patients.
Attend Zoom meetings and take down notes
Email and Communication Management:
Sort and respond to emails on behalf of the doctor.
Prioritize and flag important messages.
Coordinate with staff and other professionals as necessary.
Patient Record Management:
Update and maintain electronic health records (EHRs).
Ensure patient information is accurate and up-to-date.
Organize and archive patient records securely.
Billing and Invoicing:
Prepare and send invoices to patients.
Follow up and collect outstanding payments and resolve billing issues.
Compliance Assistance:
Stay informed about healthcare regulations and compliance requirements.
Assist in ensuring the practice adheres to relevant healthcare laws.
Data Entry:
Enter patient information into the electronic database.
Maintain databases for medical records, contacts, and other relevant information.
Document Preparation:
Create and format documents, reports, and medical notes.
Proofread and edit documents for accuracy and clarity.
Qualifications:
Proven experience as a Virtual Assistant, preferably in a healthcare or medical setting.
Strong organizational and multitasking skills.
Excellent communication skills, both written and verbal.
Proficiency in office software and electronic health record systems.
Ability to work independently and collaboratively in a virtual environment.
Attention to detail and commitment to maintaining confidentiality.
Working Hours:
Daytime hours in the Pacific Time Zone.
Monday-Friday. (10 AM-4 PM during Winter Time and 11 AM-5 PM during Summer Time)
How to Apply: Please submit your resume, a cover letter outlining your relevant experience, and why you want to join our team to []. You can study our official website at to learn more about Dr. Yu and the team. Write, “Healing Wisdom With Dr. Yu – Virtual Assistant Application” as the subject line of your application and cover letter on why do you want this job.
The Yu Center For Lifestyle Excellence is an equal-opportunity employer. We encourage applicants from all backgrounds to apply. Only shortlisted candidates will be contacted for an interview. Thank you for considering joining our team!
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