Virtual Assistant / Project Manager

Job Title: Virtual Assistant/Project Manager

Location: Remote (Must be able to work in Mountain Standard Time – Utah, USA)

Company Overview:
We are a dynamic and growing marketing agency, committed to delivering exceptional service and value to our clients. Right now, we are seeking a dedicated Virtual Assistant/Project Manager to join us in managing client projects, facilitating communication, and ensuring the successful execution of tasks. This is a remote position with the opportunity for professional growth and increased pay as you contribute to the company’s success. This person must have a strong on-camera presence and ability to speak English clearly and engage clients in the USA.

Responsibilities:

Communication to Clients:
-Follow up on project progress, ensuring client satisfaction.
-Clearly communicate project needs, requirements, and deadlines to clients.
-Identify and address client concerns promptly and professionally.

Communication to Team Members:
-Stay informed on current projects and tasks.
-Assign tasks and responsibilities to appropriate team members.
-Foster effective collaboration and ensure team members are aligned with project goals.

Email Management:
-Handle incoming emails promptly and efficiently.
-Prioritize and respond to client and team inquiries in a timely manner.
-Filter and organize emails, ensuring critical information is addressed promptly.

Scheduling:
-Schedule regular meetings and project reviews.
-Coordinate with clients and team members to set up appointments.
-Manage calendar invitations and ensure timely attendance.

Reporting:
-Generate and deliver regular reports to clients detailing project progress.
-Provide insightful analysis and recommendations based on project data.

Client Meetings:
-Attend client meetings, identifying key deliverables and action items.
-Facilitate discussions on project scope, requirements, and expectations.
-Ensure that client needs are understood and addressed effectively.

Desired Traits:
-Proactive: Eager to find ways to delight clients and add value to relationships.
-Excellent Communicator: Comfortable asking questions, reciting project scope, and confident in written and verbal communication.
-Curious: Enjoys learning about new companies, industries, and businesses.
-Time Zone Compatibility: Able to work in Mountain Standard Time (Utah, USA).
-Organized: Diligent in following up on projects to ensure timely completion.

Additional Information:
This role offers ample opportunities for professional growth. As you contribute to the success of our company, you will have the chance to increase your compensation. We are looking for someone who is excited to join a fun team with a promising future.

How to Apply:
Interested candidates should submit their resume along with a cover letter explaining why you are the right candidate for the position.