Virtual Assistant Property Investment Firm

Position: Virtual Assistant
Are you an exceptionally organized and detail-oriented individual who thrives in a remote work environment? We’re looking for a Virtual Assistant to join our team at Lily Oak Inc. As a Virtual Assistant, you’ll play a crucial role in supporting our daily operations, ensuring smooth communication, and contributing to the overall efficiency of our team.
Key Responsibilities:
• Billing – Objective of this function is to eliminate uncollected charges, and improve tenant billing experience.
o Bill a variety of tenants for utilities and association fees in a timely manner, and
o Follow up on pending payments.
• Property Management – Objective of this function is to minimize vacancy and tenant turnover costs.
o Support onboarding remaining tenants (about 10 tenants) onto Door Loop property management software,
o Process repair requests by scheduling techs (plumbers, electricians, handymen) to conduct repairs at different properties,
o Manage and organize schedules, property inspection appointments, and travel arrangements for team members.
o Send holiday messages and gifts to tenants on key US holidays.
Other Responsibilities
• Conduct research on various topics and compile data as required.
• Assist in creating and editing documents, presentations, and reports.
• Perform administrative tasks, including data entry, file organization, and other ad-hoc duties.
Qualifications:
Proven experience with virtual property management.
Proven experience as a Virtual Assistant or in a similar administrative role.
Exceptional organizational and multitasking skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, Door Loop, Google Docs, and other relevant tools
Ability to work independently, meet deadlines, and maintain a high level of accuracy.
Tech-savvy with a good understanding of virtual collaboration tools.
How to Apply:
If you’re ready to take on a dynamic role and contribute to a growing team, we want to hear from you! Please submit your resume and a cover letter outlining your relevant experience to Click to view. Be sure to include “Virtual Assistant Application Washington DC” in the subject line.
Application Deadline:
January 12, 2024
About Us:
Lily Oak Inc is a diversified real estate firm based in Washington DC. We believe in creating a collaborative work environment where every team member’s contributions are valued.
Benefits:
Competitive compensation package.
Flexible working hours to support work-life balance.
Opportunities for professional growth and development.
Lily Oak Inc. is an equal opportunity employer. We encourage candidates from all backgrounds to apply.
Don’t miss the chance to become a key player in our team! We look forward to reviewing your application.
Best regards,
Pete Makumbe
Director
Lily Oak Inc