Virtual Assistant & Research Assistant

Job Description:
We are a wellness haven, where we specialize in nutrition counseling and health coaching for individuals grappling with food-related anxiety. Our focus extends to those navigating general anxiety, trauma, grief, or the unique challenges of transitioning into old age.

At the heart of our mission lies the commitment to instigate transformative, incremental changes that pave the way for sustainable, long-term health habits. Our goal is to empower individuals to embrace a healthier lifestyle, fostering well-being in every aspect of their lives.

Built on a foundation of empathy and compassion, our practice is a safe space for those seeking support during their journey of change. We not only acknowledge the challenges our clients face but actively encourage and champion them in their pursuit of a healthier, more fulfilling life.

As a startup, we are in the exciting phase of shaping our identity, and we invite applicants who are not just seeking a job but are eager to contribute their experiences to co-create a business that is vibrant, supportive, and dynamic. Join us in building a community where learning and evolution take center stage, making each day a step towards a brighter, healthier future.

Hours: Part-time – 20 hours/week (flexible hours, with the potential for growth). Will provide a timesheet of minutes per task.

Salary: $4.5 – $6.5 USD/hour depending on experience and qualifications. Payment every end of the week via PayPal.

Expected Meetings:
Asynchronous Loom meetings for day-to-day contact.
Expected weekly synchronous meeting to discuss goals, concerns, processes, etc. (Please note that business resides in Vancouver, Canada, therefore PST timezone).

Duties and Responsibilities:
Assist with research (market research, industry reports, academic research, technology research for internal purposes, policy research, etc.).
Help create systems/business processes, SOPs & intake forms.
CRM implementation.
Administrative Tasks (managing files)
Calendar Management (scheduling appointments & meetings, setting reminders for important deadlines).
Customer support.

Experience:
Required 1-3 years experience of being a Virtual Assistant with the above-noted “Duties and Responsibilities”.
Although not mandatory, will lean toward applicants that have food, nutrition, health & wellness knowledge.
Although not mandatory, will lean toward applicants who have worked for a coaching, counselling or one-on-one client-to-practitioner business.

Related Skills, Knowledge and Abilities:
Project & Technical Skills
Must be proficient at Notion & Obsidian (productivity & note-taking apps for research purposes & to consolidate notes).
Strong computer skills are required, including the ability to effectively use Microsoft Word, Excel, etc.
Demonstrate knowledge using, but not limited to, NVivo, PubMed, Medline, and Google Scholar (for health & nutrition research).
Keen understanding of Instagram & other social media platforms.
Loom will be required for communication purposes.
Be familiar with Slack app (business communication tool).

Professional Skills:
Can work independently and collaboratively.
Flexible to meet and adapt to changes in organizational priorities.
Demonstrates ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
Demonstrates interpersonal and time management skills.
Attention to detail and accuracy in work.

To continue to the next phase of hiring, please include in your application:
Resume & CV, in addition to the following questions:
1. What sort of processes/systems did you help implement in your previous work?
2. What experience do you have with nutrition & health?
3. What does health mean to you?

Thank you for your time in applying 🙂