Virtual Assistant – Sustainability Focus

Virtual Assistant with a Focus on Sustainability and Project Management

Join our passionate team as a Virtual Assistant, a sustainability-focused business dedicated to making a positive impact. This role is a unique opportunity for someone who is eager to engage in meaningful work with students, academia, and organizations in the sustainability sector. We value inclusivity and seek a candidate who is aligned with our commitment to environmental responsibility and community engagement.

Key Responsibilities:

Email and Communication Management: You will be the linchpin of our communication, managing emails and phone calls with a high level of proficiency in English. Fluency in Swedish is a plus. Your role will include handling cold emails, replying promptly, and scheduling meetings, ensuring effective and efficient communication at all times.

Project and Grant Writing Support: Play a vital role in managing various sustainability projects, including overseeing student application processes. You will also assist in grant writing, a critical aspect of our work, requiring attention to detail and a strong understanding of sustainability concepts.

Research and Analysis: Conduct market research and prepare comprehensive reports and presentations. Your research skills will be instrumental in guiding our strategies and initiatives in sustainability.

CRM and Website Management: Maintain and update our CRM systems to ensure accurate record-keeping and client management. Additionally, manage and update our website content using WordPress and Elementor, keeping our digital presence current and engaging.

Customer Service and Sustainability Tasks: Perform customer service tasks, ensuring client satisfaction and maintaining high service standards. You will also be involved in various sustainability-related tasks and initiatives, contributing directly to our mission of enhancing sustainability efforts.

Skills and Qualifications:

Advanced proficiency in the Microsoft Office suite.
Demonstrated experience in handling emails, including cold emailing and response management.
Strong CRM management skills.
Basic understanding and experience with WordPress and Elementor.
Knowledge of sustainability concepts and a passion for environmental issues.
Exceptional time management, organizational, and communication skills.
High attention to detail and ability to work independently.
Flexibility to work across different time zones.

Nice-to-Have Skills:

Experience with Rise Articulate.
Background in project management.
Capacity to perform comprehensive market research.

Technical Requirements:

Stable internet connection.
A computer capable of running Microsoft Office and other online tools efficiently.

Work Policy:

Flexible working hours.
Regular reporting via email or Skype or Microsoft Teams, with urgent matters communicated through WhatsApp during the day.

Additional Responsibilities:

Enhancing Sustainability Efforts: As a key member of our team, you will actively participate in and contribute to our sustainability initiatives. This includes developing strategies, participating in sustainability-focused projects, and ensuring that all activities align with our core mission of promoting environmental responsibility.

Grant Writing Support: Utilize your advanced writing skills to assist in crafting compelling grant proposals. This will involve researching funding opportunities, understanding the requirements of different grant bodies, and aligning our projects with their criteria.

Project Management Assistance: While you won’t be solely in charge of project management, your role will involve assisting in overseeing various projects, ensuring they are progressing smoothly, on time, and within budget.

Professional Development Opportunities:

Continuous Learning: We encourage continuous professional development and learning, especially in the fields of sustainability and project management. You will have opportunities to engage in courses and training sessions to enhance your skills and knowledge.

Career Progression: As our business grows, there will be opportunities for career advancement within the organization. We value hard work, dedication, and results, and aim to provide a pathway for professional growth.

Application Requirements:

To apply, please submit your CV and a cover letter. In your cover letter, showcase your understanding of sustainability and how you can contribute to our mission.
As a test of attention to detail, please include the phrase “green banana” somewhere in your application and a picture of one.

Benefits:

Flexible Work Arrangement: Work from anywhere with flexible hours that suit your lifestyle and needs.
Supportive Work Environment: Join a team that values open communication, inclusivity, and support, where your ideas and contributions are valued and encouraged.

Application Process:

Interested candidates should submit their applications . Shortlisted candidates will be contacted for an interview, which may include practical assessments relevant to the role.

We look forward to receiving your application and hopefully welcoming you to our team, where you can make a real difference in the world of sustainability.