Company Overview: PTC Performance Physiotherapy clinic is a leading provider of physiotherapy services, specializing in enhancing athletic performance and promoting overall wellness. With a strong commitment to delivering exceptional care to our clients, we are currently seeking a highly organized and efficient Part-Time Virtual Assistant/Manager to join our team.
Job Description: We are looking for a talented and motivated Part-Time Virtual Assistant/Manager to support our clinic’s operations remotely for 20 hours per week. The successful candidate will play a key role in optimizing our business processes, enhancing productivity, and managing a small role is crucial in ensuring the smooth operation of our clinic by improving systems and workflow efficiencies.
Responsibilities:
– Identify areas of improvement in systems and workflow, and implement effective strategies to enhance efficiency.
– Manage a small team, providing guidance and support to ensure smooth operations. This includes coordinating schedules, delegating tasks, and fostering a positive work environment.
– Assist in developing and documenting standard operating procedures (SOPs) to streamline processes and ensure consistency.
– Conduct research and analysis to identify best practices and industry trends to improve clinic operations.
– Utilize Notion, a collaborative workspace tool, to organize and maintain important documents, workflows, and project management tasks.
– Coordinate and schedule appointments, meetings, and events for the clinic, ensuring proper communication and documentation.
– Maintain accurate records and databases, ensuring data integrity and security.
– Assist with financial management tasks, such as invoicing, expense tracking, and budget monitoring.
– Assist with marketing and social media tasks, including content creation, scheduling, and monitoring engagement.
– Provide administrative support, such as drafting emails, creating reports, and managing correspondence.
– Act as a point of contact for internal and external stakeholders, addressing inquiries and providing assistance as needed.
Qualifications:
– Previous managerial experience is highly preferred, with a track record of successfully leading teams.
– Proficiency in Notion or similar collaborative tools is required.
-Strong command of the English language, both written and verbal, is essential.
– Qualifications in business or related studies will be advantageous, providing a solid foundation in managing small businesses.
– Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
– Demonstrated ability to quickly learn new concepts and adapt to evolving technologies.
– Highly systematic and detail-oriented approach to work.
– Strong interpersonal skills, with the ability to effectively communicate and collaborate with diverse stakeholders.
– Reliable and self-motivated, capable of working independently with minimal supervision.
– Familiarity with basic financial management and marketing principles is a plus.
Remuneration: The remuneration for this part-time role is $10/AUD per hour or $200 per week.
If you are a dynamic individual seeking a challenging yet rewarding part-time role with opportunities for growth and contributing to the success of a thriving physiotherapy clinic, we encourage you to apply. Join us in our mission to optimize performance and wellness through exceptional care.
Why work for us:
– Being Australian based means you don’t have to work nights anymore! Work hours may be from 8am-6pm.
– Have consistency in work not just intermittent projects
If you are interested please add in the subject line: PTC Managers
As part of the application process: We want you to respond to these 2 questions:
1. Your work shift ends at 5pm and it’s 4:57pm. You receive a notification on Slack that your team member has finished their work and one of your tasks is to ensure it is finalised and checked. The due date is the next day at 8am and you know to go through the task, it’ll take at least 30 minutes. What do you do?
2. Can you describe a situation where you demonstrated a strong work ethic and went above and beyond what was expected of you? What motivated you to take those extra steps?
Please do not attempt to reach out to us via websites or email, all applicants will be reviewed accordingly.
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