Virtual Assistant with Customer Service Experience

We are a rapidly growing eCommerce company seeking a skilled Virtual Assistant with a strong background in customer service to join our dynamic team. This part-time position offers the potential for full-time employment within 2-3 months based on performance. If you have a passion for assisting customers and managing diverse tasks, we would love to hear from you!

Position: Virtual Assistant – Customer Service

Hours: Part-Time, 1 PM – 5 PM EST

Location: Remote

Responsibilities:

Provide exceptional customer service and support through various communication channels.
Use AI tools effectively to craft tailored responses to customer inquiries.
Handle customer issues with the aim to pivot their mindset and mitigate refunds and chargebacks.
Assist with administrative tasks and support various teams as needed.

Qualifications:

At least 1 year of experience in customer service, preferably in an eCommerce company.
Proficiency in English (C1 level or above) for effective communication with the team.
Availability to work during Eastern Standard Time (EST) hours.
Experience using AI to craft customer responses, showing a blend of technological savvy and personal touch.
Familiarity with Shopify and previous experience working with eCommerce platforms.
Strong problem-solving skills and the ability to manage customer expectations.

Skills:
Ability to navigate eCommerce systems and platforms efficiently.
Excellent interpersonal skills to pivot customer perspectives and handle sensitive situations.
Proficient in managing and mitigating potential refunds and chargebacks.
Capable of multitasking and adapting to a fast-paced work environment.

Application Task:
Please respond to the 3 following customer emails, showcasing your skills as our customer service representative:

Email from Tammy about order not working:
“Hello,

My dog nail grinder won’t charge or turn on. When plugged in all the lights flash continuously.

Please advise.

Kind regards,
Tammy”

Your response should:
Reassure Tammy that this issue is rare.
Ask if the device was charged for more than 90 minutes as part of troubleshooting.
Offer a free replacement to address the situation.
Communicate in a friendly and understanding manner.

Email about a missing order:
“Hey,

I’m a bit concerned that my order isn’t coming. The money was taken out of my account on 1st July but you’ve emailed saying I didn’t complete the order and not sent a confirmation email of it coming. However, you’ve removed the money from my account.

Could you let me know what’s happening or refund me?”

Your response should:
Pivot the customer away from immediately requesting a refund.
Explain that the situation seems unusual and that a confirmation email was resent.
Maintain a reassuring tone to keep the customer at ease.

Email regarding a damaged order:
“I have just received notification from the courier that my order 1328 has been damaged in transit.”

Your response should:
Acknowledge that the situation is unusual.
Offer a refund and explain that the damage was not our fault.
Communicate in a compassionate and professional manner.

Please respond to these scenarios with your personalized emails and submit them with your application. We look forward to seeing your approach to customer service and problem-solving in action!