Virtual Assitant

I’m seeking a highly organized, detail-oriented, and proactive Virtual Assistant to provide exceptional support. The ideal candidate will be able to manage a diverse range of tasks, including email management, scheduling calls, updating reports, and helping with project management, while also assisting in the creation and oversight of Facebook ad campaigns. Your primary goal will be to help streamline tasks and processes, allowing our executive to focus on strategic decision-making and innovative ideation.

Responsibilities:

Manage and prioritize incoming emails, responding to inquiries and forwarding relevant messages to appropriate team members.

Maintain and update my calendar, scheduling calls and meetings while ensuring there are no conflicts.

Review meetings and take detailed notes, adding tasks to project management tools and following up on action items.

Monitor and update reports on campaign performance, identifying trends and areas for improvement.

Coordinate with team members to ensure projects are on track and deadlines are met.

Conduct research and gather information as needed to support the development of innovative ideas and strategies.

Assist in the preparation of presentations, proposals, and other documents.

Perform various administrative tasks, such as data entry, document management, and expense tracking.

Proactively identify opportunities for process improvement and recommend solutions to enhance efficiency.

Requirements:

Proven experience as a virtual assistant or in a similar role.

Strong organizational and time management skills, with the ability to multitask and prioritize effectively.

Excellent written and verbal communication skills.

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).

Familiarity with project management tools, such as ClickUp, Gmail, google calendar, Canva, Hubspot, Facebook, and Calendly, etc.

Experience with Facebook Ads Manager and other digital marketing platforms is a plus.

Ability to work independently and collaboratively within a fast-paced, deadline-driven environment.

High level of discretion and professionalism in handling sensitive information.

A proactive mindset, always looking for ways to improve efficiency and productivity.

To apply, please submit your resume, a cover letter detailing your relevant experience, and any examples of your work that demonstrate your ability to excel in this role.