Virtual Billing Assistant

Job Title: Virtual Billing Assistant

Location: Remote

Company: Trustice, PLLC

About Us: Trustice, PLLC is a dynamic and rapidly expanding family and criminal law firm known for our commitment to excellence, professionalism, and making a real difference in our clients’ lives. Our commitment to exceptional legal services places client focus at the core of our practice. Every team member contributes to our success by fostering a positive and collaborative work environment. In line with our growth, we seek a dedicated and detail-oriented part-time billing assistant to join our team.

Job Description:

As a Virtual Billing Assistant, you will play a crucial role in our financial operations. Your primary responsibilities will include:

• Running and Managing Client Billing Processes: You will oversee the entire billing cycle. This includes generating accurate and timely invoices based on client agreements and services rendered ensuring all billable hours are accounted for.

• Issuing and Sending Out Bills to Clients: You will prepare detailed bills and send them to clients. This task requires meticulous attention to ensure all charges are correct and bills are sent promptly to maintain cash flow.

• Generating Reports on Outstanding Bills: Regularly produce financial reports detailing accounts receivables’ status. These reports are crucial for the firm’s management to understand the financial health and outstanding balances.

• Following Up on Outstanding Bills: You will monitor accounts to identify overdue payments and take necessary actions. This involves contacting clients via email or phone to remind them of their outstanding bills and discuss any billing issues they might have.

• Contacting Clients Regarding Their Outstanding Bills: Establish and maintain professional yet empathetic communication with clients regarding their bills. This includes negotiating payment plans if necessary and handling any disputes or queries related to billing.

• Maintaining Confidentiality and Adhering to Legal Standards and Firm Policies: As a part of a law firm, you will handle sensitive information. You must maintain the highest level of confidentiality and comply with all legal standards and firm policies regarding client information and billing practices.

Key Qualifications:
• Proven experience in billing, finance, or a related field.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office.
• Detail-oriented (please include this phrase in your initial application and response to this post: “If everyone is moving forward together, then success takes care of itself.” Applications that do not include this phrase will not be considered).
• Problem-solving ability
• Ability to work independently in a remote setting.
• Benefits:
• Competitive salary.
• Flexible working hours.
• Opportunity to work in a growing, dynamic legal firm.
• Supportive team environment.

Schedule: This is a part-time position, with an estimated 20-25 hours per week. The specific schedule can be negotiated based on mutual agreement.

How to Apply: Interested candidates should submit their resume and a cover letter outlining their relevant experience to Click to view. Please include “Part-Time Billing Assistant Application” in the subject line.

Application Deadline: December 15, 2023.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Join our team and contribute to the success of a growing and exciting company!