Virtual Executive Assistant

We are seeking a highly motivated and detail-oriented individual to perform administrative duties and support business operations. As a virtual executive assistant (EA), you will be responsible for various administrative tasks, such as managing email, scheduling meetings, researching, making travel arrangements, and providing project assistance.

COMPANY OVERVIEW

FreedUp is a Full Stack Executive Assistant (EA) service that custom-builds delegation systems and matches clients with the top 1% of global EA talent.

Are you a world-class assistant? Then read more about the job below!

Salary Range: $800/month

Hours: Monday – Friday 8am-5pm CST / 9pm -6am PHT

Duties And Responsibilities

– Inbox management and ensuring all correspondence is dealt with promptly and professionally
– Organizing calendar, scheduling meetings, and appointments while preventing scheduling conflicts.
– Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.
– Ensure project deadlines are met using project management software like Asana.
– Coordinating travel arrangements and itineraries as required
– Preparing reports, memos, and other documents as needed
– Handling confidential information with the utmost discretion

Skills and Key Competencies:

– Experience in executive administration – show us your track record of helping organizations become more efficient
– Well-organized and detail-oriented with great follow-up skills
– High proficiency with productivity and collaboration software (Google Suite, Zoom, Asana, etc.)
– Knowledge of Airtable is a plus
– High competency in written English and email correspondence
– The ability to anticipate potential challenges and develop proactive solutions
– High level of emotional intelligence and the ability to build strong professional relationships

Qualifications:

– A proven track record of supporting executives in a virtual setting is required
– C2 level proficiency in English, both written and spoken
– A bachelor’s degree or equivalent experience in business administration, management, or a related field
– A high-speed internet connection and a quiet, professional workspace
– Access to a computer and the most recent version of MS Office installed (all programs: PowerPoint, Word, Excel, and Outlook)

Benefits

– Embrace the remote life! Work from the comfort of your home or your favorite coffee shop.
– Be part of a growing startup that celebrates creativity and encourages professional growth.
– International experience
– Learning & Development opportunities
– PTO

Once you complete your 6 months probation, you will get:

– 13th month
– Potential performance bonuses

TRAINING PROVIDED

If accepted, you will receive ongoing training, development, and potential future career opportunities.

If you are a resourceful and proactive individual who thrives in a fast-paced environment, we would love to hear from you. We are seeking the best of the best, and if that’s you, please apply.

**APPLICATION INSTRUCTIONS**

When applying, put “High Capacity Virtual Executive Assistant” in the subject heading. Then, include the 3 things below in your application.

Answer the questions:

1. Why would you be a good fit for the role?

2. What skills do you think a great executive assistant possesses?

3. Include a 2-minute Loom video explaining a recent project you completed and the steps you took to complete it.

We forward to hearing from you!