Virtual Executive Assistant

Martin Management Group is seeking a highly organized and proactive Virtual Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be adept at managing a variety of tasks, from administrative duties to personal assistance, ensuring smooth and efficient operations.

PLEASE APPLY USING THIS LINK TO BE CONSIDERED: Click to view/martin-management-group/j/95490DC0E8/

Responsibilities:

Assist in paying bills, with a strong understanding of virtual cards and online payment systems.
Schedule maintenance and repairs for personal and family-owned properties.
Review website audits using provided screenshots and compile detailed reports.
Conduct research on various topics as needed and present findings in a clear and concise manner.
Help schedule travel arrangements, including ground transportation and hotel bookings.
Create detailed travel itineraries.
Review corporate social media platforms and provide summaries of key activities and trends.
Assist in preparing market reports, gathering and analyzing relevant data.
Make dining reservations and handle other personal arrangements as requested.
Assist with scheduling meetings, appointments, and events.
Help in planning and organizing various activities.
Attend virtual meetings as needed, taking notes and following up on action items.
Manage email correspondence, ensuring timely responses and proper organization.
Proofread and place correspondence on letterhead, sending out communications as required.
Work with the Chief of Staff on personnel-related issues and tasks.
Set up and manage the Notion environment, ensuring efficient use of the platform for organizational needs.

Requirements:

Proven experience as an executive assistant or similar administrative role.
Proficiency in Notion and other virtual collaboration tools.
Excellent command of the English language, both written and verbal.
Strong organizational and multitasking skills, with an ability to prioritize tasks effectively.
High level of discretion and confidentiality in handling sensitive information.
Tech-savvy with a good understanding of virtual payment systems and online tools.
Strong research and analytical skills.
Ability to work independently and manage time efficiently in a remote work setting.

PLEASE APPLY USING THIS LINK TO BE CONSIDERED: Click to view/martin-management-group/j/95490DC0E8/