Virtual Executive Assistant

Are you a dynamic and detail-oriented individual passionate about making a difference in healthcare? The Healing Care Solutions is seeking a Remote Administrative and Outreach Assistant to join our team. In this role, you will be a pivotal part of our mission, assisting with various tasks to ensure the smooth operation of our healthcare services. If you’re a multitasker with strong organizational and communication skills, we invite you to explore this opportunity.
Responsibilities:
• Follow-up Phone Calls: Conduct follow-up phone calls with clients to ensure their needs are met and provide outstanding
support.
• Warm Handoff: Be able to promptly and efficiently perform a warm handoff from clients, prospective clients, or point
persons to the owner of Healing Care Solutions via phone call.
• Lead Sourcing: Research healthcare facilities, identify key contacts, and establish connections to facilitate collaborations.
• Appointment Setting: Arrange appointments with clients and healthcare providers, ensuring efficient scheduling.
• Content Creation: Assist in preparing PowerPoint presentations, writing bios, and other content as needed.
• Resource Applications: Submit applications for company resources and grants, contributing to our growth.
• Forms and Data Entry: Update and maintain forms, databases, and records to ensure accurate and accessible information.
• Administrative Tasks: Handle administrative tasks, including drafting contract verbiage, managing invoices, and maintaining
well-organized records.
• Meeting Notes: Take detailed notes during virtual meetings and calls, summarizing key discussions and facilitating follow-
up actions.
• Spreadsheet Management: Maintain accurate daily and weekly spreadsheets, centralizing important data for streamlined
decision-making.
Qualifications:
• Strong organizational skills with meticulous attention to detail.
• Excellent written and verbal communication skills, including proficiency in speaking and understanding English.
• Proficiency in Microsoft Office, including PowerPoint.
• Ability to conduct online research effectively.
• Familiarity with Zoom and virtual event platforms.
• Self-motivated and able to manage time efficiently.
• Prior administrative or outreach experience is advantageous.
Requirements:
• Must have a reliable computer and internet connection.
• Must have a backup internet connection.
Benefits:
• Opportunity to contribute to the growth of The Healing Care Solutions and make a positive impact in healthcare.
• Collaborative and supportive team environment.
If you meet these qualifications and fulfill the requirements and is excited about supporting various tasks and contributing to the success of The Healing Care Solutions in a remote capacity, we encourage you to apply. Please submit your resume and a brief cover letter outlining your relevant experience and interest in the role to [Email Address].
Note: This is a part-time remote position. Only shortlisted candidates will be contacted for interviews.