Virtual Executive Assistant

IntVentures is a fast-growing startup headquartered in Canada that helps strategic buyers source acquisition opportunities. Our clients include industry-leading tech companies such as Ringlead (acquired by ZoomInfo), Click to view, Rovio (parent company of Angry Birds), and top investors such as Tiny.

We’re a small team of people who find new and improved ways to deliver value to our clients with technology and a data-centric approach. We’re looking for someone with the same traits to join us in challenging the status quo.

We are hiring an Executive Assistant to become an integral part of the team and help the CEO achieve more with less. The position will revolve around aiding the CEO with various tasks, from administrative to research to HR.

General Information about the Role:
– Full-time (40 hours a week) 100% remote work
– EST timezone or at least have 4 hours of overlap with PST timezone Monday – Friday
– Compensation depends on experience and is paid biweekly
– We also offer various benefits (home office setup stipend, healthcare reimbursement, learning and development budget, vacation)

Your key responsibilities will include:
1. Streamlining administrative tasks and reducing the CEO’s time spent on recurring tasks
– Managing the CEO’s calendar, email, and Slack accounts
– Approving and auditing payroll, reimbursement, and costs
– Planning travel and other personal matters as needed
– Completing ad-hoc projects that can help the CEO work on more initiatives

2. Keeping the CEO updated on team performance
– Monitoring KPI dashboards and checking in with the team on their goal progress and roadblocks
– Helping keep the team members accountable on their responsibilities
– Preparing KPI, team meeting, and team performance reports for the CEO
– Providing timely information and guidance to team members and helping them unblock when the CEO’s time is not required

3. Leading people-related initiatives
– Building processes and systems to organize all HR team documents and contracts
– Supporting hiring/recruiting efforts across all teams
– Onboarding and off-boarding team members
– Managing a healthy team culture despite the remote setup
– Organizing team events, gifts, holidays, etc. (This includes planning and managing the annual company in-person retreat!)

To excel in this role, you need to identify as a self-starter who is looking for an opportunity where you can help shape the future of our company. You will learn about all aspects of the business and get the opportunity to work on high-level and impactful projects.

Some key things we look for include:
– Prior experience working closely with executives
– Ability to handle confidential information
– Responsiveness, accountability, and proactiveness
– Excellent communication and organizational skills
– Strong attention to detail and ease with numbers and data
– Ability to collaborate well with different internal stakeholders
– Ability to research and explore new topics/projects
– Ability to learn new technologies quickly, especially SaaS tools

Brownie points for:
– Understanding of performance management
– Past experience in HR management, recruiting, and event organization

Application Process
Please email your application to Click to view with “Hire me because – EA” as the subject line. In your email, please include 1 paragraph about why you want to work for us and 3-5 sentences about why we should hire you. Please also attach a copy of your resume.

Due to the high volume of applicants, we will only be responding to those that successfully pass to the next stage of the hiring process.