We are currently seeking a highly organized and proactive Virtual Assistant to support our team. The Virtual Assistant will be responsible for a variety of administrative tasks, including email correspondence, meeting scheduling, travel arrangements, contact management, meeting coordination, reporting, and other general administrative duties. Excellent communication skills, excellent English proficiency, and experience as a virtual assistant are required. This is a remote position.
Responsibilities:
> Respond to emails promptly and professionally, handling inquiries and forwarding messages as necessary.
> Schedule and coordinate meetings, ensuring all participants are notified and provided with necessary details.
> Arrange travel accommodations, including flights, accommodations, and transportation, while considering budgetary guidelines and preferences.
> Maintain and update contact lists, ensuring accuracy and completeness of information.
> Attend online meetings, take detailed notes, and prepare and distribute meeting minutes and action items.
> Follow up with your manager to collect necessary reports and information, ensuring timely completion of assigned tasks.
> Organize and manage calendars, ensuring meetings and appointments are accurately scheduled and conflicts are resolved.
> Create presentations as assigned, utilizing MS Office tools and following brand guidelines.
> Address administrative queries from employees, providing necessary support and guidance.
> Perform other administrative tasks as assigned by the manager or team.
Requirements and Skills:
> Advanced English proficiency, both written and verbal, to effectively communicate with team members and stakeholders.
> Proven experience as a virtual assistant or in a similar administrative role.
> Strong proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
> Excellent communication skills across various platforms, including phone, video conferencing, email, and messaging apps such as WhatsApp.
> Solid organizational skills with the ability to prioritize tasks and manage time effectively.
> Attention to detail and a high level of accuracy in all work.
> Ability to work independently, taking initiative and demonstrating reliability.
> Respect for confidentiality and discretion when handling sensitive information.
> Tech-savviness and ability to quickly adapt to new tools and software.
If you are a self-motivated and detail-oriented professional with excellent communication and organizational skills, we invite you to apply for this role. Please provide your resume highlighting relevant experience and detail your availability and expected compensation.
Note: This is a remote position that requires a reliable internet connection and a quiet workspace.
APPLY FOR THIS JOB:
Company: Polianna
Name: Rick Edwards
Email: