Virtual Executive Assistant

About Us:

We are a dynamic and rapidly growing organization seeking an experienced Virtual Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks efficiently in a remote work environment.

Responsibilities:

* Personal Assistance:
* Coordinate and schedule personal commitments, including date nights with spouse and other engagements.

* Property Management Support:
* Provide necessary documents such as property management questionnaires and profit and loss statements for rental properties.
* Review and analyze net operating income and cash flow reports to assist in decision-making.
* Update accounting categories for recent expenses related to property management.

* Social Media Management:
* Craft and schedule educational Instagram posts with compelling calls to action.
* Engage with and share stories from tagged influencers, ensuring maximum visibility and engagement.

* Prioritization and Planning:
* Conduct weekly and daily reviews of priorities to ensure alignment with organizational goals.

* Document Management:
* Download and organize documents in proper Google Drive folders, ensuring accessibility and organization.

* Vendor Management:
* Follow up with vendors prior to site visits to confirm appointments and expectations.
* Build scopes of work and contact contractors for bids and estimates as needed.
* Send reminders to vendors prior to performing work, ensuring timely completion of tasks.

* Event Coordination:
* Call restaurants to check availability and schedule reservations for business meetings or personal events.

* Financial Management:
* Reconcile corporate and operating accounts to ensure accuracy and compliance.
* Update and process compliance for LLC renewals, maintaining up-to-date records.

* Communication Management:
* Review emails for important and urgent items, providing timely responses or escalating as necessary.

* Bookkeeping:
* Assist in maintaining accurate financial records through bookkeeping tasks as required.

Qualifications:

* Proven experience as an Executive Assistant or similar role, preferably in a remote setting.
* Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
* Excellent communication skills, both written and verbal.
* Ability to communicate effectively and in a timely manner. “Done is better than perfect!”
* Ability to take constructive feedback as a means to grow together and to not take things personally.
* Proficiency in Google Drive, social media platforms, and other relevant software.
* Ability to handle sensitive information with discretion and maintain confidentiality.
* Experience in property management or real estate is a plus.

Additional Information:

* This is a remote position requiring flexibility in working hours to accommodate executive needs.
* The workload may vary depending on the executive’s schedule and business priorities.
* Candidates must have a reliable internet connection and access to necessary tools/software.

If you thrive in a fast-paced environment, excel in switch-tasking, and enjoy providing top-tier support to executives, we encourage you to apply for this rewarding opportunity!