Virtual Executive Assistant

CyberXE is looking for an Executive Assistant to Chief Executive Officer and Counsel to join the team and provide a full range of high-level support to a variety of our executives and leaders. You will use your take-charge personality, coupled with your high energy and professional assertiveness to handle multiple tasks simultaneously with excellent follow-up and strong attention to detail. Along the way, we will provide you with world-class training and development opportunities to help you grow in your career.
Responsibilities:
– Manage calendar for a busy Chief Executive Officer (CEO) including corporate travel, meetings with internal stakeholders and external business partners, and tracking of all recurring meetings.
– Assisting Chief Executive Officer with meeting preparation and attendance, including ensuring all meeting materials are provided. Record and share notes with the Compliance team for team meetings.
– Provide ad hoc support for the team as requested, such as PowerPoint presentations, collection, analysis, and summary of information using Excel or other Microsoft programs.
– Schedule and organize team activities and maintain calendars to coordinate team member appointments, sick days, vacation days, training schedules, office events, and employee onboarding.
– Act as a liaison for the Chief Executive Officer and team with other Executive Assistants for effective communication and calendar syncing.
– Timely distribute all business communications to the team.
– Prepare and submit expenses for Chief Executive Officer and team.
Qualifications:
– Bachelor’s Degree or equivalent experience.
– 3-5 years of administrative or C-level support experience.
– Heavy calendar management experience.
– Must be self-directed with strong problem-solving skills and excel in an agile work environment.
– Must have strong analytic, organizational, and time management capabilities.
– Strong ability to exercise discretion, judgment, tact, and poise in handling sensitive and confidential information.
– Must be proficient in Microsoft Office Suite, Canva, LinkedIn, Instagram, Twitter, Facebook, TikTok