Virtual Executive Assistant – Be a Key Player in Our Success!

Are you an organized, detail-oriented individual with a knack for multitasking? Suite Success, a premier provider of marketing services and commercial real estate solutions, is seeking a Virtual Executive Assistant to support our owner, Erica Allen.
This role is crucial for our daily operations and requires exceptional communication skills, quick learning ability, and efficiency. If you excel in a dynamic environment and are looking to make a significant impact, we’d love to hear from you!

Key Responsibilities:
Weekly Metrics Presentation: Attend Zoom check-ins every Monday at 11 AM EST to present and review the past week’s metrics.
Task Management: Handle time-sensitive tasks on various platforms, including LastPass, Notion, Asana, Systems Accel, and Jotform.
Appointment Coordination: Confirm and manage appointments for commercial clients, beauty suite bookings & office space viewings.
Lead Generation: Regularly check Realcomp for potential leads, update the property spreadsheet, and communicate with interested clients via email or text.
Client Updates: Keep commercial clients informed about their property viewings and related details using our tracking spreadsheet.
Document Management: Check Remini Docs+ every Friday for signed commercial documents and upload them to the appropriate folder.
Deal Tracking: Update deals and opportunities on Mondays, Wednesdays, and Fridays, distinguishing between successful and unsuccessful ones.
Email Management: Utilize templates to send consent forms, follow specific instructions for various client categories, and clear unread emails weekly.
Client Communication: Manage invoices, respond to DMs, direct clients to schedule appointments, troubleshoot issues, and follow up with clients as needed.

Requirements:

Availability: 9 AM – 4 PM EST for active tasks, with communication during 8 AM – 8 PM EST.

Responsiveness: Must be responsive during business hours and active on Slack for notifications.

Communication: Strong written and verbal English communication skills.

Organizational Skills: Superior organizational and time management capabilities.

Proficiency: Experience with LastPass, Asana, Systems Accel, Jotform, and more.

Attention to Detail: High accuracy and efficiency in task execution.

Experience: Previous experience as an Executive Assistant or a similar role is preferred.

Working Environment: Reliable internet connection and a quiet workspace for virtual communication.

Weekly Hours: Available for up to 20 hours per week.

Compensation: Negotiable based on experience and skills.

How to Apply: Interested candidates should email their resume and a brief introduction to Click to view. We eagerly anticipate your application and the opportunity to welcome you to our team.

Note: Deadline for resume submission is 06/08/2024 at 10 pm EST. Only shortlisted candidates will be contacted. We appreciate your interest in Suite Success!