Virtual Executive Assistant for Event Planning Firm

Wedicity & Fueled Events & The Fulton West are three events-based companies based out of Chicago, IL. We are looking for a Virtual Executive Assistant. This role will report directly to the owner and manage a variety of admin-related tasks on behalf of the three businesses. We are seeking someone who is looking for a diverse role of creative responsibilities, business operation tasks and strategy-related work. Must have a service-first mentally and positive attitude. Background in events, hospitality, executive assistant or similar field is preferred.

Oversight of General Business Operations
– Assist in ad hoc projects to better curate systems and processes for our teams
– Create strategies and and help implement new procedures
– Create and/or update current processes
– Updates all business records and compiles data as necessary
– Requests reviews, photos from previous clients/vendors
– Assists in client and vendor relationship building (gifts, meetings, tracking, etc. )

Business Account Management
– Managing expense reports (per event)
– Compiling monthly P&L

Management of Marketing Output
– Create marketing calendar
– Create social posts for all platforms (Pinterest, Facebook, Instagram, Linked-In)
– Curate monthly blog
– Create monthly email blasts

Management of Team Schedules
– Management of team calendars and meetings
– Assist in management of business owner calendar, travel schedule and itineraries.
– Booking of meetings, locations, travel, etc.

Event Support
– Provide secondary support to three event managers as instructed by Business Owner
– Reach out to vendors to gather inquiry data, compile, etc.

Administrative Support
– Manage general inbox and respond to all inquires within 24 hours
– Provide administrative support to Business Owner
– Briefs and prepares Business Owner for meetings and events
– Gather, compile data as requested by Business Owner

Must know how to use excel, general understanding of basic computer programs and software, with fast typing speed. All specific program software can be trained however looking for someone who is extremely detail oriented and able to multi-task efficiently and a quick learner. Must be a good communicator, customer service oriented and come with a can-do/will-do attitude. Looking for someone who wants a balance of creative work and operations based projects. Part Time position / 25 hours per week.