Virtual Executive Assistant – Join Our Dynamic Team!

Are you an organized and efficient individual looking for a remote position as an Executive Assistant? Suite Success, a leading provider of marketing services and commercial real estate solutions, is seeking a talented Virtual Executive Assistant to support our owner, Erica Allen.

This role is vital to our business operations and requires excellent attention to detail, strong communication skills, and the ability to multitask effectively.

Responsibilities:
Attend weekly check-ins via Zoom to present metrics from the previous week. (MONDAYS at 11am EST)
Each task will have a due date and will be time sensitive.
Login to various platforms including Lastpass, Asana, Systems Accel, and Jotform to manage daily tasks and ensure smooth operations.
Check Asana for assigned tasks and complete them promptly.
Confirm appointments on Systems Accel for commercial clients, beauty suite appointments, office space appointments, and group home course appointments.
Conduct regular checks on Realcomp to identify potential leads and update the property spreadsheet accordingly. Send emails or texts to interested clients.
Keep commercial clients updated on the status of their property viewings using the provided spreadsheet.
Every Friday, check Remini Docs+ for signed commercial documents and upload them to the designated folder.
On Mondays, Wednesdays, and Fridays, update deals and opportunities, filtering out wins and losses.
Utilize email templates to send consent forms as needed, following specific instructions for DHAL, Glam, Next Level, and Sold by Erica clients.
Misc. admin tasks through Asana.
Respond to unread messages on System Accel (Highest Priority)
Ensure all unread emails in the Click to view inbox are cleared weekly
Handle client communication, including sending invoices, responding to DMs, directing clients to schedule appointments, troubleshooting via text or phone, and following up with no-call no-shows.

Requirements:
Available during the hours of 9am-4pm EST
All communication during the hours of 8am-8pm EST
Be responsive during business hours and available to communicate via Slack (Active, receiving notifications)
Strong written and verbal English communication
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Proficiency in using various online platforms such as Lastpass, Asana, Systems Accel, Jotform, and Acuity.
Attention to detail and ability to multitask effectively.
Prior experience as an Executive Assistant or in a similar role preferred.
Availability for 20-25 hours per week.
Reliable internet connection and a quiet workspace for virtual communication.

If you are a motivated individual with a passion for providing exceptional support and are ready to contribute to our mission of connecting landlords with qualified tenants, we would love to hear from you!
To apply, please send your resume and a brief introduction. We look forward to reviewing your application and potentially welcoming you to our team.