Job Title: Virtual Executive Assistant to CEO
Location: Remote, but working US work hours (PH night shift)
Compensation: $1000 USD a month
Why this role exists
We are a Venture Builder () that incubates and launches technology startups across a variety of verticals. For each new company, we hire a CEO, and each CEO needs a dedicated, virtual assistant. This is where you come in, you will act as an integral part of their business (and sometimes personal brand), supporting the CEO by creating systems, holding them accountable, and taking various tasks and projects off their plate. Ideally, this is a long-term working relationship, where you also benefit by expanding your skill set and experience as the company grows.
Required
– At least 5+ years of experience supporting U.S.-based executives
– You will need to overlap for at least 4 hours of your working day with one U.S. based timezones (either PST or EST)
– Strong internet connection and dedicated workspace
– Excellent written English
– Experience working across multiple timezones, juggling several calendars, as well as planning and booking international travel
Outcomes
These are just some of the outcomes + tasks you may work on in this role:
– Scheduling between multiple stakeholders across multiple timezones
– Booking and managing complex travel
– Adding trips to the calendar
– Checking into the flights, or other transport, beforehand and monitoring travel in case something is delayed to communicate with your CEO
– Manage and handle recurring tasks
– Research and curation of knowledge using Notion
– Managing a running task and project database using Notion
– Organizing physical and digital ‘paperwork’ using Notion, G-Drive or another CRM
– Assisting others in addition to the C-Suite
– Understanding which tasks can be automated and then spearheading automation
Skills
– You are technically savvy and digitally native
– You are an expert using modern collaboration tools (Notion, Google Workspace, Docsend)
– You are able to manage a team on Upwork, or elsewhere, to fill gaps in the organization (examples would be: design, digital marketing, technical writing, etc)
– You are familiar with AI and using automation procedures in the workplace
– You have created filing systems and task management systems in the past
– You are a strong researcher
– You are highly organized and have outstanding attention to detail
– You are able to pick up new skills easily
– You work quickly and efficiently
Traits
– You are a direct communicator
– You are not afraid to be ‘pushy’ when it comes to keeping a CEO on task and on track
– You are a lifelong learner
– You are interested in Startups and innovation
Please apply through this link: jobs dot ashbyhq dot com / Mahway /71f13fdd-101d-4a0e-8a92-dbee36979952
*Be advised that we only review applications that are submitted through the above portal.
APPLY FOR THIS JOB:
Company: Pocket Worlds
Name: Mahway
Email: