Virtual Executive Assistant to President

As the President/CEO of a truck equipment manufacturing company, I am seeking a highly organized and detail-oriented Virtual Executive Assistant to provide comprehensive administrative support. This role is crucial for helping manage daily operations and ensuring efficient functioning of my office. The ideal candidate will be a self-starter with excellent communication skills and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Email Management: Filter, sort, and manage email correspondence to prioritize urgent communications and ensure I respond to them timely.
• Calendar Management: Schedule appointments, organize meetings, and update my calendar to facilitate efficient time management. Ensure no scheduling conflicts and manage reminders.
• Clerical Tasks: Prepare reports, presentations, and data management as needed to support decision-making processes. Handle documentation, file management, and organize digital files for easy access and retrieval.
• Communication: Act as a liaison between me and other team members, stakeholders, and external partners. Manage communications and ensure I am informed of critical issues.
• Project Assistance: Assist in managing projects by tracking progress, deadlines, and updates. Coordinate with other team members to ensure smooth execution.
• Meeting Preparation: Prepare meeting agendas, perform background research, and ensure I have all necessary information ahead of meetings. Take detailed notes during meetings and follow up on action items.

Requirements:

• Proven experience as an Executive Assistant, Virtual Assistant, or similar role, preferably supporting higher-level executives.
• Strong command of English with excellent verbal and written communication skills.
• High proficiency in MS Office 365 Suite and modern digital tools; experience using AI tools is preferred.
• Excellent organizational and time management skills; able to prioritize tasks effectively.
• Strong problem-solving skills and the ability to make decisions quickly.
• Discretion and confidentiality are paramount.
• Must have a stable internet connection and a dedicated workspace for remote work.
• PH Graveyard shift: Monday – Friday 7:00 – 4:00 US Central Time Zone

What We Offer:
• Competitive salary and benefits.
• Opportunity to work remotely.
• A supportive and dynamic work environment where your work has a direct impact on the company’s operations.

If you are driven, organized, and looking for a role where you can make a significant impact, we’d love to hear from you. Apply with 5+ points, your resume, and include the word “DumpTrucks” so we ensure you read these instructions. Please also include examples of previous experience preparing meeting agendas and managing meeting tasks. We look forward to speaking to you soon!