Virtual HR Assistant (Payroll and Timekeeping Specialist)

Job Title: Virtual HR Assistant (Payroll and Timekeeping Specialist)

Job Overview: We are seeking a highly organized and detail-oriented Virtual HR Assistant with expertise in payroll and timekeeping to join our team. The ideal candidate will be responsible for managing various HR tasks, with a primary focus on payroll processing, timekeeping, and maintaining employee records. This remote position requires excellent communication skills, a solid understanding of HR practices, and proficiency with manual payroll and timekeeping.

Key Responsibilities:

Payroll Management:
Process payroll accurately and timely for all employees.
Ensure compliance with federal, state, and local payroll laws and regulations.
Calculate wages, deductions, and benefits in accordance with company policies.
Manage direct deposits, pay adjustments, and payroll-related inquiries.
Maintain payroll records and prepare reports as required.

Timekeeping:
Oversee employee timekeeping systems to ensure accurate recording of work hours.
Review and approve timesheets, ensuring compliance with company policies and labor laws.
Address and resolve any discrepancies in time records.
Monitor and manage paid time off (PTO), sick leave, and other leave balances.
Generate timekeeping reports and provide insights on labor costs.

HR Administration:
Maintain and update employee records, including personal information, job titles, and compensation details.
Assist with the onboarding process for new hires, including document collection and orientation scheduling.
Respond to employee inquiries regarding payroll, timekeeping, and benefits.
Support HR team with various administrative tasks and projects as needed.
Compliance and Reporting:
Ensure all HR practices adhere to company policies and legal requirements.
Prepare and submit required reports to government agencies.
Assist with internal and external audits related to payroll and timekeeping.

Qualifications:
Proven experience as an HR Assistant, Payroll Specialist, or similar role.
Strong understanding of payroll processes, timekeeping systems, and HR practices.
Excellent organizational and multitasking abilities.
Strong attention to detail and accuracy.
Effective communication and interpersonal skills.
Ability to work independently in a remote setting.
Knowledge of labor laws and regulations.

Preferred Qualifications:
Bachelor’s degree in human resources, Business Administration, or a related field.
HR certification (e.g., SHRM-CP, PHR).
Experience with remote work tools and platforms (e.g., Slack, Zoom, Asana).

Work Environment:
This is a remote position; candidates must have a reliable internet connection and a suitable home office environment.
Flexibility to work across different time zones as required.
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How to Apply: Please submit your resume to Click to view and Click to view