Virtual Office Assistant – PRIME REAL ESTATE ADVISORS

Join our team at Prime Real Estate Advisors as a Virtual Office Assistant! We’re seeking a detail-oriented and motivated individual to provide essential administrative support to our leadership team. From managing schedules to handling data entry and assisting with marketing initiatives, you’ll play a vital role in ensuring smooth operations. If you have strong communication skills, a knack for organization, and a passion for customer service, we want to hear from you. Apply now to become part of our dynamic team!

Experience (preferred or required):
• 2 – 4 years related office assistant experience (required)
• Experience working in the real estate industry (preferred)
• Working knowledge of social media and content marketing (required)
• Strong working knowledge of GOOGLE DOCS/SUITE, HUBSPOT (required)

Essential Duties and Responsibilities:
• Provide administrative support to the President/CEO, COO, and CFO with daily tasks
• Act as gatekeeper for President/CEO, COO, and CFO schedules and their time
• Effectively and professionally answer and return calls, emails, and mail communications both internally and externally
• Respond to phone calls and emails promptly
• Organize all files and perform data entry
• Schedule meetings and calendar appointments
• Manage social media accounts to deploy content
• Repurpose content & drip emails to our existing database
• Assist with marketing & rebranding properties
• Handle multiple property logistics
• Process light financial payments and bookkeeping activities – opening and organizing mail, making payments, etc.
• Manage our ERP business software, keep organized and run reports
• Shop and run errands for the office
• Set up and lead tech endeavors with Zoom, Google Drive, and Calendar
• Ship/mail items via US Post Office and/or FedEx, UPS
• Assist with miscellaneous tasks including printing, archiving, organizing, decorating, booking flights/hotels, editing documents, • developing presentations, etc.
• Maintain the inventory and cleanliness of the office/kitchen areas
• Follow and adhere to Company policies, procedures, and guidelines
• Willingness to learn the industry and help us maintain and grow our marketplace position
• Attend business meetings and training as required
• Perform other administrative tasks and special projects as assigned

Position Requirements and Skills:
• Professional attitude and appearance
• Ability to connect with a variety of personalities
• Lives out Company values
• Strong phone skills – high energy and passion for helping others
• Ability to use or quickly learn real estate-specific CRM and ERP business software
• Team player who thrives working with a tight-knit company where activities directly affect the bottom line
• Entrepreneurial mindset and ownership mentality
• Detail-oriented and helpful
• Ability to perform accurate data entry within specified time frames
• Outstanding written, grammar, & verbal communication skills with the ability to interact with all levels of an organization
• Excellent organization, problem-solving, and planning skills
• Excellent time management skills and ability to adhere to schedules/deadlines
• Dependable and safety-oriented
• Self-motivated and results-driven
• Willingness to work some nights and weekends as needed
• Enthusiastic about providing the best possible customer service
• Strong relationship management skills
• Resourceful team player with a positive “can-do” attitude
• Ability to work in a fast-paced environment
• Negative pre-employment drug screen and ability to pass a criminal background check
• Good attendance record and limited travel as required

Please complete our internal application form by clicking the link below. Once submitted, you’ll be directed to schedule your interview. We appreciate your interest in joining our team and look forward to speaking with you.

Click to view/appyxSNq6XGLonoEu/pagwDi9MrD86gSojB/form