Virtual Personal Assistant

We are seeking a motivated and responsible virtual assistant to provide personal assistance to the founder of our company. The ideal candidate for this role is someone who has experience in customer service, virtual assistance, and management of online functions in order to provide the assistance we need in order to maintain day-to-day operations. The person in this role will be working closely with the founder in order to manage our multiple businesses and day to day tasks.
Qualifications:
Full-time employment
Appropriate and professional etiquette and customer service skills
Proficiency in English in order to communicate with clients and team members
Able to work efficiently in a remote work setting
1+ years of customer service or relevant virtual assistant or receptionist experience
Ability to manage and operate social media
Experience in answering incoming calls, emails, or messages
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Ability to adapt to changing priorities and requirements, with a keen attention to detail and a commitment to delivering high-quality results
Responsibilities:
Managing the Owner’s Schedule:
Organizing and maintaining the owner’s calendar.
Scheduling meetings, appointments, and events.
Coordinating travel arrangements and itineraries.
Communication:
Acting as the first point of contact for the owner.
Screening and prioritizing emails, phone calls, and correspondence.
Drafting and managing communications on behalf of the owner.
Meeting Preparation:
Preparing agendas, materials, and presentations for meetings.
Taking meeting minutes and following up on action items.
Administrative Support:
Handling day-to-day information
Managing files, documents, and records.
Project Management:
Coordinating and managing special projects or initiatives as assigned by the owner.
Ensuring deadlines are met and projects are on track.
Liaison:
Interacting with other members of the team and clients.
Facilitating internal and external communications
Personal Tasks:
Occasionally assisting with personal digital tasks and errands.
Managing personal appointments and commitments.
Problem-Solving:
Anticipating needs and proactively managing potential challenges.
Interview Process:
We first ask for you to submit a resume that details previous work experience that is relevant to the job posting to learn a bit more about you and your qualifications then we also ask you to send a video recording introducing yourself and what position you are applying for. We will then contact you via email in order to set up either an interview over the phone or Zoom with our HR Manager in order to get to know you a bit more and tell you to a bit more about us and the position. We have a hiring process of timeline 3-7 days in order to go over your resume and go over all interview proceedings with our team.
We hope to hear from you and anticipate being ale to bring you to our team. The Virtual Assistant role is essential to our company and as we value our clients we value our employees as well. We look forward to receiving your resume and audio recording- we hope to learn more from you. Feel free to apply through this posting or feel free to email all resume inquiries to Click to view with the subject line “Applying for Virtual Assistant Position”. We hope to have you as a new addition to the Alvarado family!