Based in Singapore, C.R Tan of Chun Tsubaki is a highly dynamic and accomplished multi-hyphenate entrepreneur who owns and manages a boutique creative studio alongside a portfolio of thriving food businesses including a bakery and noodle stall. We are seeking a skilled and proactive Virtual/Personal Assistant to provide essential support and help streamline the daily operations of these ventures.
Job Responsibilities:
1. Administrative Support:
– Manage the entrepreneur’s email, calendar, and appointments.
– Arrange and coordinate meetings, conference calls, and travel arrangements.
– Prepare and organize documents, reports, and presentations.
– Handle incoming phone calls and correspondence.
2. Project Coordination:
– Assist in managing ongoing projects across the creative studio and food businesses.
– Coordinate with team members, suppliers, and vendors.
– Track project timelines, budgets, and deliverables.
3. Communication Liaison:
– Act as a bridge between the entrepreneur and various stakeholders.
– Respond to inquiries and requests on behalf of the entrepreneur.
– Draft, edit, and proofread business correspondence.
4. Financial Management:
– Assist in managing financial records, expenses, and budgets for the businesses.
– Prepare invoices and process payments as needed.
– Track revenue and expenses for accurate financial reporting.
5. Business Operations:
– Oversee and streamline day-to-day operations of the bakery and noodle stall.
– Monitor inventory levels and coordinate restocking.
– Handle customer inquiries and feedback.
6. Marketing and Social Media:
– Assist in managing the online presence and social media accounts for all businesses.
– Help create and schedule content updates.
– Monitor engagement and respond to customer comments.
7. Research and Analysis:
– Conduct market research and competitor analysis.
– Provide insights and recommendations for business growth.
8. Personal Assistance:
– Handle personal tasks and errands for the entrepreneur as needed.
Qualifications:
– Proven experience as a Virtual/Personal Assistant or in a similar role.
– Excellent organizational and time-management skills.
– Strong written and verbal communication abilities.
– Proficiency in Microsoft Office Suite and Google Workspace.
– Familiarity with project management tools is a plus.
– Knowledge of social media platforms and digital marketing.
– Ability to multitask and adapt to a fast-paced environment.
– Discretion and trustworthiness in handling confidential information.
– A proactive and self-motivated attitude.
– Flexibility to work flexible hours and meet deadlines.
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a suitable fit for this role. Please include any salary expectations or preferred work schedule.
***Plus point if you have experience and PASSION in the food and creative industry.***
Chun Tsubaki is an equal opportunity employer and encourages candidates from diverse backgrounds to apply.
Do drop your resume to
APPLY FOR THIS JOB:
Company: Passive Apex
Name: TAN CHUN RONG
Email: