Virtual Personal Assistant (Email and Calendar Management)

Job Description:
We are in search of a highly organized, detail-oriented, and proactive Virtual Assistant to join our team, specializing in managing emails and calendars. The ideal candidate will possess superb written and verbal communication skills, enabling them to sift through correspondence efficiently. This role also involves communicating potential calendar events to senior managers and, ideally, the candidate will have experience using Zoom, WhatsApp, and common emailing tools. A background as a virtual assistant and some experience in social media management are also highly desirable.

Responsibilities:
Email Management:
-Sort, organize, and respond to emails, ensuring all correspondence is dealt with in a timely and appropriate manner.
-Prioritize emails, flagging urgent correspondence, and filtering spam or unnecessary messages.
-Draft and edit email responses, maintaining clear, concise, and professional communication.
-Read and analyze incoming emails, summarizing key points or actions required for senior managers.

Calendar Management
-Schedule, reschedule, and cancel appointments, meetings, and events using various platforms including Zoom.
-Send reminders for upcoming appointments and deadlines.
-Coordinate with internal and external stakeholders to avoid scheduling conflicts and ensure smooth operations.
-Communicate potential calendar events, appointments, and scheduling changes to senior managers promptly and accurately.

Social Media Management:
-Update and manage social media accounts, responding to comments, messages, and inquiries.
-Create and post content as needed, ensuring consistency with brand voice and messaging.

Administrative Support:
-Perform various administrative tasks as needed, including data entry, file management, and document creation.
-Support the preparation of reports, presentations, and other documents.

Qualifications

Experience
-Proven experience as a Virtual Assistant or in a similar role is required.
-Experience in managing emails and calendars is essential.
-Some experience in social media management is a plus.
-Familiarity with Zoom, WhatsApp, and common emailing tools is advantageous.

Skills
-Exceptional written and verbal communication skills.
-Strong organizational and time management skills.
-Detail-oriented with the ability to manage multiple tasks simultaneously.
-Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
-Ability to manage multiple email accounts at once

Education
-A high school diploma is required; higher education or certifications in administration, management, or related fields are a plus.

Application Process:
Interested candidates are invited to submit a cover letter, resume, and a list of references. The cover letter should detail your experience as a Virtual Assistant, particularly in email and calendar management, and include any relevant experience in social media management and proficiency in Zoom, WhatsApp, and common emailing tools.

HOW TO APPLY:
Please complete this form Click to view/232415360076147

Note:
This position is only open to applicants based in the Philippines, and the selected candidate will be expected to work remotely.

Equal Opportunity Employer:
We are an equal-opportunity employer, and we welcome and encourage applications from candidates of all backgrounds and experiences.