Virtual Personal Assistant for CEO

IMPORTANT – Please read the description carefully and in full so that you follow the application process correctly.

ABOUT US –

Holiday Rental Experts personally guide Short Term Rental managers/companies
to make more money, free up valuable time and focus on key drivers that will propel their business to the next level.
To achieve the above, Holiday Rental Experts has designed an industry specific Virtual Assistant – Outsourcing service.
We source suitable candidates, specifically train them to work in the Short Term Rental industry and; integrate them into our client’s business to be managed directly.

Current Position to Fill

ABOUT YOU –

1. Are you detail obsessed, process orientated, and have excellent english language skills (written and verbal)?
2. Are you assertive, powerful, with tonnes of experience in managing as a personal assistant.
3. Do you love being busy, making decisions, and sorting inboxes.
4. Do you work well under pressure, source solutions and adapt to fast paced working environments?
5. Are you fit, healthy and looking for a long term role?
6. Do you have a strong sense of self worth and are confident to speak your mind?

Responsibilities:

Manage the CEO’s diary, scheduling appointments, and coordinating meetings, ensuring an organized and efficient calendar.
Attend online meetings with the CEO, take detailed notes, and circulate minutes or action points to relevant team members.
Monitor and manage the CEO’s email inbox, sorting, prioritizing, and responding to emails on their behalf, ensuring timely and appropriate communication.
Assist the CEO in creating and maintaining a comprehensive to-do list, prioritizing tasks, and tracking progress.
Collaborate with team members to follow up on task delivery, ensuring completion within the designated timeframes.
Support the CEO in both business and personal task management, including online shopping, document preparation, and research.
Aid in travel planning and coordination, including booking flights, accommodations, and ground transportation.
Implement strategies to help the CEO improve efficiency, time management, and productivity, suggesting tools or techniques as appropriate.
Conduct research and provide relevant information to assist the CEO in decision-making processes.
Maintain confidentiality and discretion when handling sensitive information and discussions.
Adapt to changes and additional responsibilities as required in a fast-paced and dynamic work environment.

Requirements:
Proven experience as a virtual personal assistant or in a similar role, providing administrative support to senior executives.
Excellent verbal and written communication skills in English, with strong note-taking abilities.
Highly organised with exceptional attention to detail and the ability to prioritize tasks effectively.
Proficient in using productivity tools and software, such as calendar management applications, project management systems, and email clients.
Familiarity with online collaboration platforms and video conferencing tools (e.g., Zoom, Microsoft Teams, Google Meet).
Strong problem-solving skills and the ability to think proactively, anticipating the CEO’s needs and finding efficient solutions.
Demonstrated ability to work independently, manage time efficiently, and meet deadlines.
Strong interpersonal skills and the ability to work collaboratively with team members and external stakeholders.
Availability to work flexible hours to accommodate different time zones and urgent requests.
Discretion and professionalism when handling confidential information.

Note: This job description is intended to provide a general overview of the responsibilities and requirements for the position. Duties will evolve and additional responsibilities will be assigned based on the CEO’s needs and the company’s requirements.

CANDIDATE MUST SUPPLY
Computer – Screen, laptop, mouse, headset and keyboard and access to the required applications; word, excel, Microsoft 365, PowerPoint.
Internet at expected speed level – will be checked regularly
Quiet & Safe working environment

– APPLICATION PROCESS –

Step 1:
Go to our website Click to view and under “Virtual Assistant Applications” please:
a) – Complete the Interview checklist
b) – Attach a copy of your cover letter explaining why you are a good fit for the role described and resume

Once we review the applications via step 1, we will contact you if you are successful in progressing to the next stage – Competency Assessments.

Thank you
The Team at Holiday Rental Experts