Virtual Secretary

Job Title: Virtual Secretary

Location: Remote (Philippines)

Job Type: Full-Time

About Mobile Health Team Inc:
Mobile Health Team Inc is a healthcare staffing and Home Health company committed to providing top-notch health and wellness services. We are dedicated to enhancing healthcare accessibility and quality through innovative solutions and compassionate care. We value our team and strive to create a supportive and growth-oriented work environment.

Job Overview:
We are seeking a dedicated and professional Virtual Secretary to join our team. This role requires excellent organizational skills, proficiency in administrative tasks, and the ability to communicate effectively in a fast-paced environment. The ideal candidate will have a strong work ethic, the ability to manage multiple tasks efficiently, and a commitment to contributing positively to our team dynamics.

Key Responsibilities:
Manage and schedule meetings, appointments, and travel arrangements for staff.
Assist with the preparation of meeting agendas, record meeting minutes, and distribute them accordingly.
Handle inbound and outbound communication, including emails, phone calls, and correspondence.
Provide administrative support to our staff, ensuring all tasks are completed efficiently and to a high standard.
Maintain and organize digital files, ensuring compliance with company and regulatory policies.
Support project management activities by tracking deadlines and milestones and coordinating with relevant team members.
Assist in preparing reports, presentations, and data analysis as needed.
Create and post content to the company’s social media pages on Facebook, LinkedIn, and Instagram twice a week on Mondays and Fridays.
Assist with calling prospective clients to discuss our services and the benefits of partnering with Mobile Health Team Inc.

Requirements:
Bachelor’s degree or equivalent in business administration or related field.
At least 2 years of proven experience as a virtual assistant or secretary.
Fluent in English, with excellent written and verbal communication skills.
Proficient in MS Office, Acrobat pro, Outlook, and virtual communication tools such as RingCentral, Microsoft teams.
Strong organizational skills and the ability to handle sensitive information confidentially.
Ability to work independently with minimal supervision and maintain high productivity.
Experience with social media management and client engagement is highly preferred.
VPN and Strong internet speed.

Compensation and Benefits:
Competitive salary of $300 USD per Month
Performance Bonus and Christmas Bonus
Working hours: 9am to 5pm Central Time USA
Paid time off including public holidays.
Access to online courses and training for professional development as we grow
Opportunities for career advancement within the company.

Application Process:
Interested candidates should send an email to Click to view and attach your resume and include a brief statement on why attention to detail is critical in this role and provide an example of how you have demonstrated this skill in a previous position. (CANDIDATES WITHOUT THIS WILL NOT BE REVIEWED).
Shortlisted candidates will be invited for an online interview, followed by a practical assessment. A trial period of 10 days after employment will be included to ensure mutual fit.

Why Join Us:
At Mobile Health Team Inc, you will join a team that values integrity, innovation, and inclusivity. We recognize and appreciate the hard work of our employees by providing a supportive environment that encourages professional growth and recognition.