Virtual Summit Coordinator

Fempowered is a dynamic platform dedicated to the empowerment and transformation of women and girls globally. We provide both empowerment services, and professional services for businesses that are making an impact in the world. Our mission is to inspire and support women to live intentionally, align their actions with their values and goals, and embrace resilience and possibilities At the heart of Fempowered, our core values of empowerment, resilience, intentional living, and alignment drive everything we do. Our efforts are fueled by a passion for impact, a commitment to innovation, and a deep belief in the limitless potential of every woman and girl we reach.

The Virtual Summit Coordinator will be instrumental in supporting with the project management, technical, and promotional aspects of our virtual summits, both for our own branding and for our clients. This role demands a detail-oriented, proactive professional who can manage multiple projects simultaneously and foster strong relationships with speakers, host clients, and event registrants.

We have created over 700 virtual summits and are looking for someone who is qualified and eager to support with the tasks that go into every event. We have plenty of training available for the various tasks, are happy to support with questions, and are eager for someone who is as self-driven and solution-seeking as we are!

This role is suited for a dynamic, organized individual who thrives in a fast-paced environment and is passionate about delivering high-quality, impactful events. If you are ready to take on the challenge of elevating our virtual summits and making a significant impact, we encourage you to apply to join our empowering team at Fempowered.

Required Skills:
– Project Management: Ability to manage complex projects with multiple stakeholders under tight deadlines.
– Technical Proficiency: Strong skills in WordPress (using Divi), HighLevel, and various email marketing platforms. Familiarity with webinar and video conferencing tools like Zoom.
– Communication: Excellent verbal and written communication skills, with the ability to interact professionally with a diverse range of individuals. Consistent in your communication.
– Analytical Skills: Ask questions and do research, seek solutions to problems, be proactive.

Programs/Tools:
– Project Management: We use ClickUp and Slack to manage projects and client communication
– WordPress and Divi Builder for creating and managing event websites.
– Email Marketing Platforms: HighLevel, MailerLite, ActiveCampaign, Aweber for managing communications and marketing campaigns.

Responsibilities:
– Event Project Management: Manage event timelines and checklists in ClickUp to ensure all tasks are completed on schedule.
– Technical Setup and Management: Set up web pages for the summit using WordPress + Divi Builder, or High Level using our templates and guidance. Configure and manage email autoresponders and marketing campaigns using tools like GHL, MailerLite, ActiveCampaign, and Aweber. Create and manage registration forms, tracking links, and analytics to monitor participant engagement and effectiveness of promotional strategies.
– Speaker Research, Onboarding & Management: Identify and reach out to potential speakers who align with the summit’s theme and goals. (I have a process to find potential speakers to speak on my events and clients’ events, and scripts to invite them and respond to them.) Create a form (we have a template) to collect necessary information, including bio, headshot, and other necessary content. Send welcome and onboarding email to confirmed speakers, managing responses and following up where necessary. Email speakers with promotional materials.
– Promotion and Marketing: Monitor page analytics to gauge speaker promotion efforts and send reminders or additional promotional material as needed. Schedule social media posts and email campaigns related to the event.

Other details:
– Pay and hours are negotiable. There is a LOT of room for growth and advancement!
– We also have performance reviews and pay bonuses (new hire, birthday)

We are looking for dynamic, proactive, and highly organized individuals to join our team at Fempowered. The ideal candidates for these roles are self-starters who thrive in a fast-paced environment, possess a strong sense of initiative, and are capable of managing multiple tasks efficiently without constant supervision. You should be a problem-solver who is resourceful in overcoming challenges and proactive in anticipating the needs of the project. Excellent communication skills are essential, as these roles involve interacting with a diverse range of team members and external partners. We value creativity, passion for empowerment, and a commitment to excellence. If you are someone who is motivated by making a significant impact and ready to drive success in a mission-driven organization, we would love to hear from you.

When you apply, please mention one of our core values mentioned in the job description, and a heartfelt response of why it resonates with you.