We’re Seeking an Organized Admin/Project Manager for Our Expanding Marketing Team!

Our Admin Assistant will be focused on managing office tasks to ensure our agency operates efficiently. Responsibilities include organizing work and systems, supporting the team, and aiding in research for various projects. This role offers the exciting opportunity to work with some of the top e-commerce brands in the world.

Some Responsibilities:
1. Manage Calendars: Keep the team’s calendar up-to-date. Ensure appointments and deadlines are clearly marked and reminders are set to keep everyone on track.
2. Update Records:Regularly update the backend logs. This ensures all our records are current, making operations smooth and efficient.
3. Monitor Deadlines:Watch over project timelines. Send reminders to the team to make sure all tasks are completed on time.
4. Handle Client Billing: Prepare and send out invoices to our clients. This ensures that billing is timely and accurate.
5. Support the Team:Check in with team members from time to time. Offer support and find out if there are things that need to be done to help them.
6. Conduct Research:Occasionally, you’ll perform some minor market research and online searches. This will provide us with useful insights for our projects
7. Onboard New Clients: Assist in welcoming new clients. This includes setting up their folders and making sure all the necessary information is well-organized and easy to access using our standard templates.

To qualify for the position, you will need at least 1 year experience in the following:
1. Project Management
2. Calendar management
3. Agency Experience is a Plus

We work in a fast-paced industry. So it’s really important that our new team member would be:
– A fast learner
– Is resourceful and can complete tasks without handholding

In addition to having excellent English skills, you’ll need to use the applications we listed below. You don’t need to be an expert in all of them, but you need to be at least familiar with most of them.
– Web research using search engines like Google, IE, Bing, etc
– Ai – ChatGPT
– Gmail and other email applications
– Google Docs
– Google Sheets
– Google Slides
– Google Calendar
– Slack
– Project management software (AirTable, Asana, Notion)
– Figma
– Time management or time tracking software (TimeProof, Time Doctor, Tmetric, Toggle)
– Stripe

We’re looking for someone who can grow with us and rise from the ranks. If you have the following skills, this can help you:
– Expert Level knowledge of Airtable and or Figma
– Experience working at another Agency
– Comfortable with AI tools like ChatGpt, Midjourney

You’ll have the unique opportunity to work directly alongside the CEO. Initially, the position is part-time, offering a balance of flexibility and engagement. Shortly after a trial period, there is potential for you to transition into a full-time role. As our company grows, so will your role. With expansion, you’ll get the chance to lead your own remote team, managing a group of professionals who help make our administrative tasks easier and more efficient.

We are looking exclusively for someone to work with who is already working in a USA timezone.

If you If you used to working in a USA timezeone and are interested in this role, please fill out this prescreening form –

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Can’t wait to hear from you!