Xero Bookkeeper with Australian bookkeeping experience

Breaking BAS Bookkeeper Job Description

Position: Bookkeeper (Australian Standards)
Location: Remote – work from home!
Type: Contract – part- time or full-time
Estimated Duration: Ongoing
Starts: Immediately
Starting Rate: approximately $7.50 AUD per hour to start, working up to salaried position with Australian holiday/sick leave entitlements and Philippino extra month.

The Company

Breaking BAS is a new company specialising in bookkeeping for builders and trades business owners. We will work closely with Smallfish Business Coaching (also specialising in working with trades businesses ) in Australia. We aim to build a successful bookkeeping business with a good team culture.

Job Description

We are looking for a bookkeeper who knows and has experience with Australian standards for accounting and bookkeeping and payroll. Preferably you would be a registered BAS agent in Australia but the ability to prepare BAS ready to be lodged would be accepted. While not essential, experience with Dext would be an advantage, as would experience with trades business accounting.

You would be responsible for all aspects of bookkeeping for our clients as well for Smallfish Business Coaching.
Your role would involve:
Using Xero:
Migrate from other platforms to Xero
Set Xero up/ change current to comply with our structure
Entering bills/invoices – via Dext or Hubdoc
Raising invoices
Reconciling
Preparing BAS to Australian Standards
Preparing reports as necessary
Understanding retentions and how to reconcile
Speaking to businesses with outstanding invoices to escalate payment
Checking for errors (many trades businesses have been managing their books themselves)

Payroll:
Checking hours are correct
Checking awards for hourly or salary for each Australian state and that each employee is paid at award rates.
Preparing PAYG, Superannuation to Australian standards
Tracking leave for each employee

Big Numbers Tracker:
Smallfish Business Coaching has developed a tool in Google Sheets for tracking the real time profitability of the trades business as well as cash flow forecasting and cost of employees.
You will be responsible for keeping this updated for each client so that a snapshot of the business can be discussed in the business coaching sessions. Knowledge of how to use Google sheets would be helpful. We will train on the specifics of the Big Numbers Tracker.
You may discuss managing cash flow with the client if requested.

You should feel comfortable working online (using tools like Zoom, planning software, Xero, and preferably Dext), have strong Internet, and have a quiet work environment from which to work.
You must have good attention to detail, enjoy being part of a team, and work efficiently.
You should have good communication skills as you will be liaising with clients, checking that invoices/bills are correct and agreeing which bills can be paid twice a week. Our friendly and professional relationship with our clients is an important part of our business.

We will be operating under Smallfish core values which are:
integrity; we’re honest, actioning our words and meaning what we say.
Fairness; we practice candor in all aspects of our work.
Generosity; we’re willing to share knowledge, time and energy freely.
Abundance; we’re giving in all aspects.
We strive to build respectful relationships between equals.
Winning together is put first.

As Breaking BAS grows, our team can amend these if we want to. It is important in the meantime that you share these values and are willing to work by them, and want to work in a business that operates by them.

Requirements

Strong Internet connection
Excellent written and spoken English
Great communication skills
You can organise your time well and work efficiently.
You follow through – You have attention to detail. You keep your word: When you say you’ll do something, it gets done.
You take ownership – You take ownership, accountability, and responsibility.
You show integrity – Every action you take is 100% legal and ethical. You comply with all laws, regulations and codes of ethics (for Australia and the Philippines).
You’re proactive – You don’t wait, you take initiative where you see opportunity. You ask. You act.
Quick to respond and have both emotional and social intelligence.
You genuinely care – Our client’s success is our success, so we want to make sure we are supportive of their success every step of the way.
You’re a team player – we may be starting out but our team will soon grow. It’s important that you want to feel part of the team and are helpful, kind and generous to other team members.
You’re confident – Clients look to us for guidance and leadership. You’re a great communicator and a confident ambassador for Breaking BAS.

Expected Results
Having all necessary preparation done in time for twice weekly client meetings.
Having all necessary preparation done for specific dates (PAYG, Superannuation payments, BAS) and keeping track of those dates for each client.
Being able to give clients up-to-date reports when requested
Being compliant with all Australian Bookkeeping and Accounting Standards.
Being able to communicate with clients about the financial position of their business.
Knowing and responding promptly to your clients needs

How to apply

Send an email to Click to view with your experience and skills. In addition, we’d like to know:
Why do you want to work as a virtual bookkeeper?
Why do you want to work at Breaking BAS and not somewhere else, or for yourself full-time?
What are your beliefs around customer relations for bookkeepers?
What your experience has been like working in bookkeeping with Australian companies.
Where you are located and what timezone you are in.
What hours are you available? We operate on Sydney time (3 hours ahead of the Philippines). How flexible can you be for client meetings?

Send us your application, we can’t wait to meet you!